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On September 23, City Council met at the Emergency Operations Center, 500 S. Main Street, Taylor, Texas, regarding the need to make preparations for Hurricane Rita.  The meeting was recessed and not adjourned in the event the Council needed to address any additional concerns regarding the Hurricane.  Mayor Hill called this special meeting back to order at 5:58 pm on September 27, 2005, at City Hall, 400 Porter St., Taylor, Texas.  Mayor Don Hill declared a quorum with the following present:

 

Mayor Don Hill                                                City Manager Frank Salvato

Mayor Pro Tem John McDonald                      City Clerk, Susan Brock

Council Member Rod Hortenstine                     City Attorney, Ted Hejl

Council Member Bernabe Gonzales

Council Member Ella Jez

 

With no additional comments regarding the Hurricane, Mayor Hill declared the special meeting officially adjourned at 6:00 pm.

 

At 6:01 pm Mayor Hill called the regular Council Meeting to order.

 

INVOCATION

Police Chief Jeff Straub led the group in prayer.

 

PLEDGE OF ALLEGIANCE

 

CITIZENS COMMUNICATION

No citizens came forward at this time.

CONSENT AGENDA

1.      MINUTES FROM September 8, 2005 and September 20, 2005.

2.      ORDINANCE 2005-19 FINAL BUDGET AMENDMENT FOR FISCAL YEAR 2004-05.

3.      Concur with financials for august, 2005.


Mayor Pro Tem McDonald made a motion to approve the Consent Agenda as presented and  Council member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed.


REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:

4.      CONSIDER REPORT BY HALFF ASSOCIATES AND RIMROCK CONSULTING REGARDING THE DRAINAGE MASTERPLAN AND DRAINAGE UTILITY FEES.
Casey Sledge, Engineering Consultant, presented an overview of the Drainage Masterplan being developed by Halff Associates.  Representatives from Halff Associates presented information regarding Phase I of a Storm Drainage Masterplan completed in February, 2005.  Phase I addresses only the hydrology issues, or runoff amount.  Phase II will include the hydraulics issues (channel capacities) but is not part of this initial report.

It was noted that the last floodplain information provided by FEMA is from 1981 and outdated.  Previous requests to the Texas Water Development Board for funding to update this data have been unsuccessful due a lack of flood damage reports.  With more current data from the Halff Associates study, it appears that 190 structures are in the Bull Branch floodplain.    

Ms Mickey Fishbeck with Rimrock Consulting provided information gathered in a feasibility study to establish a Drainage Utility Fee program.  Ms. Fishbeck surveyed twenty cities to determine how such a program would be instituted and the usual fees charged.  The study revealed that if the City were to charge between $2.00 and $3.00 per month per household, the estimated revenue over a ten year period would be between $2,624,325 and $3,936,486.  Fees collected must be dedicated to drainage issues.  Costs to set the program up could be between $30,000-$50,000 and would include having to survey all developed properties in the City.  This item was informational and no action was taken. 
  

5.      CONSIDER REPORT FROM TAYLOR MARKETING TEAM
Ms. Shanta Kuhl, President, Taylor Chamber of Commerce, presented a review of activities of the Taylor Marketing Team over the past year.  The Team was organized to help elevate  appreciation of the City of Taylor and consists of representatives from the TEDC, the City Main Street Program, TISD, Taylor CNET, and the Chamber of Commerce.  Ms. Kuhl distributed a number of items where  promotional pieces including the brandmark have been included to help promote the city.

This item was informational and no action was taken.

 

6.      CONSIDER AGREEMENT WITH HALL BARGAINER FOR CONSULTING SERVICES FOR PRIORITIZATION OF IMPROVEMENTS FOR MURPHY AND ROBINSON PARKS.
Mr. Salvato presented the need for an agreement with Hall Bargainer to help determine the scope of work for park improvements.  While the Parks Masterplan identified desired components for each park, the order of priority to install these items was never addressed.  This agreement would allow Hall Bargainer the opportunity to provide actual costs for each improvement and how best to proceed with  instituting the plan and to get the most for the amount of money allocated.  Council expressed concern that the original input from the Parks Board and citizen surveys not be lost in this next step.  Staff restated the importance of the citizen surveys that helped to determine what should be in the parks and how this study will help prioritize how those improvements will be staged. 

Mayor Pro Tem McDonald made a motion to approve the agreement with Hall Bargainer for consulting services not to exceed $3,650.00 and Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.   
 

7.      CONSIDER PURCHASING LIGHTS AT ROBINSON PARK BASEBALL FIELD WITH FUNDS FROM SALE OF PARKLAND.
Mr. Dennis Kleppe, Interim Public Works Director, updated Council on the results of the decision made at the August 11 Council Meeting when they approved the replacement of lights for the Robinson Park baseball field.  Eleven light bulbs were replaced as a temporary solution and Mr. Kleppe began to gather information regarding costs to replace the entire lighting system.  Three bids were obtained with the lowest from Qualities for $72,487.  This includes steel poles, turnkey installation, demolition and removal of the old system.  A remote ballast system is available for an additional $3800 and a ten year comprehensive warranty for another $3800.  Mayor Pro Tem McDonald asked that if approved, this amount be subtracted from whatever total amount is set aside for Robinson Park improvements as recommended as a result of the Parks Masterplan.  Mayor Pro Tem McDonald made a motion to approve the purchase of lights, the remote ballast system and warranty with Qualities for the Robinson Park baseball field for a total of $80,087 from the funds received from the sale of parkland.    Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

8.      CONSIDER INTERLOCAL AGREEMENT WITH LCRA FOR GOODS AND MATERIALS.
Mr. Salvato explained that this item was on the agenda in the event that Council did not approve the purchase of lights from Qualities and chose Tech-Line as a vendor.  The LCRA has a contract with Tech-Line and in order to take advantage of this relationship the City would have to pay an initial fee of $100.00 to join the Material Alliance with the LCRA.  Additionally, there is a program fee of $35.00/month plus 2.5% of previous month’s purchases.  Benefit to the City would be the ability to purchase certain materials at a lower price since the LCRA deals in more volume for most items.  However, Council elected to award the bid to Qualities and no action was taken on this item.
  

9.      CONSIDER INTERLOCAL AGREEMENT WITH WILLIAMSON COUNTY REGARDING PARTICIPATION IN THE TAYLOR TAX INCREMENT FINANCE (TIF) DISTRICT NUMBER 1.
Bob VanTil, Director of Community Development, updated Council on the status of the Tax Increment Financing (TIF) District 1 project.  Council adopted Ordinance 2005-9 creating the TIF District and staff have since developed an Interlocal Agreement with Williamson County as required by State law.  Through this agreement the County will contribute 100% of the County’s incremental tax revenues to the TIF fund and participate in the TIF fund for twenty five years.  Council member Hortenstine made a motion to approve the Interlocal Agreement subject to the City Attorney’s review.  Mayor Pro Tem McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

10.  CONSIDER USE OF DISASTER RELIEF FUND FOR HURRICANE EVACUEE ASSISTANCE.
Mr. Salvato informed Council of the status of hurricane evacuees relocating to Taylor.  Hurricane Katrina evacuees have found housing in Taylor and are requesting assistance from the City with deposits and/or monthly utility bills.    Council member Gonzales made a motion to approve the use of $6,000 from the General Fund to waive utility deposits for three months and to pay monthly utility bills for a period of three months while not exceeding $300.00 per residence.  Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed. 

11.  CONSIDER RESOLUTION R05-28 TO NOMINATE CANDIDATES TO THE BOARD OF DIRECTORS FOR THE WILLIAMSON COUNTY APPRAISAL DISTRICT.
Mayor Hill informed Council that the Williamson County Appraisal District (WCAD) is requesting a Resolution designating the nominations of candidates for the Board of Directors.  According to Section 6.03e of the Texas Property Tax Code the City of Taylor is entitled to 85 votes and can nominate one candidate for each position to be filled on the Board of Directors.     Mayor Pro Tem McDonald made a motion to nominate Ed Komandosky as a candidate for the WCAD Board of Directors.  Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

12.  CONSIDER AGREEMENT WITH CIVICPLUS FOR CITY WEBSITE DESIGN.
Jeff Straub, Chief of Police, presented a proposed agreement with CivicPlus to design and host the City internet website.  CivicPlus is a partner with the Texas Municipal League and provides this service for many small cities in Texas, including Cedar Park.  The contract is renewable annually and is expandable to include an E-Commerce feature.  Council member Jez made a motion to approve the contract agreement with CivicPlus for $14,600 with an additional $775 for the E-Commerce capability.  Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

 
ADJOURN

With no further business, the council meeting was adjourned at 8:15 p.m.

 

                       

                        _________________________

                        Donald R. Hill, Mayor

ATTEST:

 

___________________________

Susan Brock, City Clerk