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23, City Council met at the Emergency Operations Center, 500 S. Main Street,
Taylor, Texas, regarding the need to make preparations for Hurricane Rita. The meeting was recessed and not adjourned
in the event the Council needed to address any additional concerns regarding
the Hurricane. Mayor Hill called this
special meeting back to order at 5:58 pm on September 27, 2005, at City Hall,
400 Porter St., Taylor, Texas. Mayor
Don Hill declared a quorum with the following present:
Council Member Bernabe Gonzales
Council Member Ella Jez
additional comments regarding the Hurricane, Mayor Hill declared the special
meeting officially adjourned at 6:00 pm.
At 6:01 pm Mayor Hill called the
regular Council Meeting to order.
Police Chief Jeff Straub led the
group in prayer.
PLEDGE OF ALLEGIANCE
No citizens came forward at this
MINUTES FROM September 8, 2005 and September 20, 2005.
ORDINANCE 2005-19 FINAL BUDGET AMENDMENT FOR FISCAL YEAR 2004-05.
Concur with financials for august, 2005.
Mayor Pro Tem McDonald made a motion to approve the Consent Agenda as presented
and Council member Gonzales seconded
the motion. VOTE: Five voted AYE. Motion passed.
REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:
REPORT BY HALFF ASSOCIATES AND RIMROCK CONSULTING REGARDING THE DRAINAGE MASTERPLAN
AND DRAINAGE UTILITY FEES.
Casey Sledge, Engineering
Consultant, presented an overview of the Drainage Masterplan being developed by
Halff Associates. Representatives from
Halff Associates presented information regarding Phase I of a Storm Drainage Masterplan
completed in February, 2005. Phase I addresses
only the hydrology issues, or runoff amount.
Phase II will include the hydraulics issues (channel capacities) but is not
part of this initial report.
It was noted that the last floodplain information provided by FEMA is from 1981
and outdated. Previous requests to the
Texas Water Development Board for funding to update this data have been
unsuccessful due a lack of flood damage reports. With more current data from the Halff Associates study, it appears
that 190 structures are in the Bull Branch floodplain.
Ms Mickey Fishbeck with Rimrock Consulting provided information gathered in a
feasibility study to establish a Drainage Utility Fee program. Ms. Fishbeck surveyed twenty cities to
determine how such a program would be instituted and the usual fees
charged. The study revealed that if the
City were to charge between $2.00 and $3.00 per month per household, the estimated
revenue over a ten year period would be between $2,624,325 and $3,936,486. Fees collected must be dedicated to drainage
issues. Costs to set the program up
could be between $30,000-$50,000 and would include having to survey all
developed properties in the City. This
item was informational and no action was taken.
REPORT FROM TAYLOR MARKETING TEAM
Ms. Shanta Kuhl, President,
Taylor Chamber of Commerce, presented a review of activities of the Taylor
Marketing Team over the past year. The
Team was organized to help elevate
appreciation of the City of Taylor and consists of representatives from
the TEDC, the City Main Street Program, TISD, Taylor CNET, and the Chamber of
Commerce. Ms. Kuhl distributed a number
of items where promotional pieces
including the brandmark have been included to help promote the city.
This item was informational and no action was taken.
AGREEMENT WITH HALL BARGAINER FOR CONSULTING SERVICES FOR PRIORITIZATION OF
IMPROVEMENTS FOR MURPHY AND ROBINSON PARKS.
Mr. Salvato presented the
need for an agreement with Hall Bargainer to help determine the scope of work
for park improvements. While the Parks
Masterplan identified desired components for each park, the order of priority to
install these items was never addressed.
This agreement would allow Hall Bargainer the opportunity to provide
actual costs for each improvement and how best to proceed with instituting the plan and to get the most for
the amount of money allocated. Council
expressed concern that the original input from the Parks Board and citizen
surveys not be lost in this next step. Staff
restated the importance of the citizen surveys that helped to determine what
should be in the parks and how this study will help prioritize how those
improvements will be staged.
Mayor Pro Tem McDonald made a motion to approve the agreement with Hall
Bargainer for consulting services not to exceed $3,650.00 and Council member
Jez seconded the motion. VOTE: Five voted AYE. Motion passed.
PURCHASING LIGHTS AT ROBINSON PARK BASEBALL FIELD WITH FUNDS FROM SALE OF PARKLAND.
Mr. Dennis Kleppe, Interim
Public Works Director, updated Council on the results of the decision made at
the August 11 Council Meeting when they approved the replacement of lights for
the Robinson Park baseball field.
Eleven light bulbs were replaced as a temporary solution and Mr. Kleppe
began to gather information regarding costs to replace the entire lighting
system. Three bids were obtained with
the lowest from Qualities for $72,487.
This includes steel poles, turnkey installation, demolition and removal
of the old system. A remote ballast
system is available for an additional $3800 and a ten year comprehensive
warranty for another $3800. Mayor Pro
Tem McDonald asked that if approved, this amount be subtracted from whatever
total amount is set aside for Robinson Park improvements as recommended as a
result of the Parks Masterplan. Mayor
Pro Tem McDonald made a motion to approve the purchase of lights, the remote
ballast system and warranty with Qualities for the Robinson Park baseball field
for a total of $80,087 from the funds received from the sale of parkland. Council
member Jez seconded the motion.
VOTE: Five voted AYE. Motion passed.
INTERLOCAL AGREEMENT WITH LCRA FOR GOODS AND MATERIALS.
Mr. Salvato explained that
this item was on the agenda in the event that Council did not approve the
purchase of lights from Qualities and chose Tech-Line as a vendor. The LCRA has a contract with Tech-Line and in
order to take advantage of this relationship the City would have to pay an initial
fee of $100.00 to join the Material Alliance with the LCRA. Additionally, there is a program fee of
$35.00/month plus 2.5% of previous month’s purchases. Benefit to the City would be the ability to purchase certain
materials at a lower price since the LCRA deals in more volume for most
items. However, Council elected to
award the bid to Qualities and no action was taken on this item.
INTERLOCAL AGREEMENT WITH WILLIAMSON COUNTY REGARDING PARTICIPATION IN THE
TAYLOR TAX INCREMENT FINANCE (TIF) DISTRICT NUMBER 1.
Bob VanTil, Director of
Community Development, updated Council on the status of the Tax Increment
Financing (TIF) District 1 project.
Council adopted Ordinance 2005-9 creating the TIF District and staff have
since developed an Interlocal Agreement with Williamson County as required by State
law. Through this agreement the County
will contribute 100% of the County’s incremental tax revenues to the TIF fund
and participate in the TIF fund for twenty five years. Council member Hortenstine made a motion to
approve the Interlocal Agreement subject to the City Attorney’s review. Mayor Pro Tem McDonald seconded the
motion. VOTE: Five voted AYE. Motion
10. CONSIDER USE OF DISASTER RELIEF FUND FOR
HURRICANE EVACUEE ASSISTANCE.
Mr. Salvato informed
Council of the status of hurricane evacuees relocating to Taylor. Hurricane Katrina evacuees have found
housing in Taylor and are requesting assistance from the City with deposits
and/or monthly utility bills. Council member Gonzales made a motion to
approve the use of $6,000 from the General Fund to waive utility deposits for
three months and to pay monthly utility bills for a period of three months
while not exceeding $300.00 per residence.
Council member Jez seconded the motion.
VOTE: Five voted AYE. Motion passed.
11. CONSIDER RESOLUTION R05-28 TO NOMINATE
CANDIDATES TO THE BOARD OF DIRECTORS FOR THE WILLIAMSON COUNTY APPRAISAL
Mayor Hill informed Council
that the Williamson County Appraisal District (WCAD) is requesting a Resolution
designating the nominations of candidates for the Board of Directors. According to Section 6.03e of the Texas
Property Tax Code the City of Taylor is entitled to 85 votes and can nominate
one candidate for each position to be filled on the Board of Directors. Mayor Pro Tem McDonald made a motion to
nominate Ed Komandosky as a candidate for the WCAD Board of Directors. Council member Jez seconded the motion. VOTE:
Five voted AYE. Motion passed.
12. CONSIDER AGREEMENT WITH CIVICPLUS FOR CITY
Jeff Straub, Chief of
Police, presented a proposed agreement with CivicPlus to design and host the
City internet website. CivicPlus is a
partner with the Texas Municipal League and provides this service for many small
cities in Texas, including Cedar Park.
The contract is renewable annually and is expandable to include an
E-Commerce feature. Council member Jez
made a motion to approve the contract agreement with CivicPlus for $14,600 with
an additional $775 for the E-Commerce capability. Council member Hortenstine seconded the motion. VOTE:
Five voted AYE. Motion passed.
With no further business, the council meeting was adjourned at 8:15
Susan Brock, City Clerk