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The City Council of the City of Taylor met on September 8, 2005, at City Hall, 400 Porter St., Taylor, Texas.  Mayor Don Hill declared a quorum and called the meeting to order at 6:00 p.m. with the following present:

 

Mayor Don Hill                                                            City Manager Frank Salvato

Mayor Pro Tem John McDonald                                  City Clerk, Susan Brock

Council Member Rod Hortenstine                                 City Attorney, Ted Hejl

Council Member Bernabe Gonzales

Council Member Ella Jez

 

INVOCATION

Chief of Police, Jeff Straub, led the group in prayer.

 

PLEDGE OF ALLEGIANCE

 

CITIZENS COMMUNICATION


CONSENT AGENDA

1.         MINUTES FROM AUGUST 23, AND AUGUST 30, 2005.

2.         Ordinance 2005-15 CREATING ASSIGNMENT PAY FOR CERTAIN ASSIGNMENTS AND SENIORITY PAY WITHIN THE FIRE AND POLICE DEPARTMENTS.


Mayor Pro Tem McDonald made a motion to approve the minutes from August 30 and Ordinance 2005-15 but to have the minutes for August 23 removed from the Consent Agenda for additional comment.  Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:

1b.  MINUTES FROM AUGUST 23, 2005.

Mayor Pro Tem McDonald requested that the minutes be amended to include a statement regarding his desire to have the revenue from the Cingular wireless lease be applied towards future water tower maintenance needs, including painting.  He made a motion to approve the minutes from August 23 with these corrections and Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.
 

3.         PROCLAMATION DESIGNATING SEPTEMBER 11TH AS TEXAS FIRST RESPONDERS DAY.
Mayor Hill read the proclamation and presented it to local firefighters and police in attendance serving as First Responders for the City of Taylor.

4.         AD VALOREM TAX RATE AND 2005-2006 BUDGET

·             ORDINANCE NO. 2005-17 FIXING AND LEVYING AD VALOREM TAX RATE FOR TAX YEAR 2005/2006.

Mayor Hill presented Ordinance 2005-17 to Council for consideration and asked for any comments or concerns.  With no additional comments, Mayor Pro Tem McDonald made a motion to adopt Ordinance 2005-17 and that property taxes be increased by the adoption of a tax rate of $0.786.  Council member Gonzales seconded the motion and Mayor Hill called for a record vote:

Record Vote: 

  Ella Jez                                                                              Aye

  Benito Gonzales                                                         Aye

  Donald Hill                                                                    Aye

  John McDonald                                                          Aye

  Rod Hortenstine                                                         Aye

 

VOTE:  Five voted AYE.  Motion passed.

 

 

·             ORDINANCE NO. 2005-18 ADOPTING THE 2005/2006 ANNUAL BUDGET EXCLUDING “CONTRIBUTIONS TO CIVIC PROGRAMS’

Mayor Hill presented Ordinance 2005-18 to Council for comments and concerns.  With no comments, Mayor Pro Tem McDonald made a motion to adopt Ordinance 2005-18.  Council member Gonzales seconded the motion.  VOTE:   Five voted AYE.  Motion passed.

 

·              “CONTRIBUTIONS TO CIVIC PROGRAMS” FROM ORDINANCE NO. 2005-18

Mayor Hill recused himself from the vote.  Mayor Pro Tem McDonald presented Ordinance 2005-18 to Council for comments and concerns.  With not comments, Council member Hortenstine made a motion to adopt Ordinance 2005-18 and Council member Jez seconded the motion.  VOTE:  Four voted AYE.  Motion passed.

 

5.         CONSIDER CREDIT CARD SERVICE FOR UTILITY BILLING, MUNICIPAL COURT, AND PERMIT FEE PAYMENTS.   

Ms. Jon Etta Ross, Finance Director, presented Council with background information on the proposed establishment of a convenience fee for the option to pay utility bills, court fees, or permits by credit card.  Staff conducted a survey of surrounding communities to determine what the average fee for this service is and the result was a recommendation for a 3% to 5% fee to the customer.  Ms. Pat McKay with Liberty Merchant responded to questions from Council regarding equipment required to initiate the service.  Staff recommended two swipe card machines with one located at City Hall and the other one at the City Hall Annex.  Mayor Pro Tem McDonald made a motion to approve the credit card service agreement with Liberty Merchant and to establish a convenience fee of 3% payable by the customer.  Council member Gonzales seconded the motion.  VOTE: Five voted AYE.  Motion passed.

 

6.         ADOPT ORDINANCE 2005-16 FEE ORDINANCE FOR SERVICES PROVIDED BY THE CITY.

Ms. Ross presented Ordinance 2005-16 to Council for consideration to adopt with the final revisions included for all city departments and services, including the approved convenience fee from the previous agenda item. Mr. Hejl read the caption to Ordinance 2005-16.  Council asked to address agenda item number 12 prior to further discussion of fees.

 

(12)      CONSIDER T-HANGAR RENT ADJUSTMENT AT THE AIRPORT.
Mr. Bob VanTil, Director of Community Development, presented a request to Council to consider an increase in T-Hangar rentals to continue towards the goal of making the airport more self-sufficient.  A survey of surrounding airports rental rates was included for review.  The Airport Advisory Board recommended any future increases be tied to the annual CPI-U (Consumer Price Index for All Urban Consumers) and that the annual adjustment take effect on October 1 of each year.   However, it was pointed out that current lease agreements require a thirty day notice for any rate increase.  Mayor Pro Tem McDonald made a motion to approve the T-hangar lease rate adjustments based on an average of the CPI-U and CPI-W values for a regular twelve month period and the rates to become effective November 1 of 2005 and October 1 each year thereafter.  Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

Council then reverted back to the final discussion on agenda item number 6 and Mayor Pro Tem McDonald made a motion to adopt Ordinance 2005-16 including the credit card convenience fee of 3%, with cemetery fee increases becoming effective January 1, 2006, and the T-Hangar rate adjustments taking effect November 1, 2005.   Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

 

7.         CONSIDER COLLECTION DEVELOPMENT POLICY FOR TAYLOR PUBLIC LIBRARY.

Ms. Karen Ellis, Library Director, presented a proposed Collection Development Policy to Council for consideration.  Ms. Ellis gave a brief overview of existing policies in the Library and explained how these policies are standard procedure for libraries and based on American Library Standards.  Mayor Pro Tem McDonald asked about the future digitization of the archives.  Ms. Ellis stated that some of the archival photo collection was digitized as an Eagle Scout project and some of the newspaper collection is on microfilm, but the majority of the collection is still in hardcopy format due to a lack of staff and funding.  She stressed the need for such a program and would like to pursue it further when the new facility is completed.  The new library design includes a new Archival Room with both work and storage space that is not currently available in the temporary location at City Hall. 

 

Ms. Ellis reported that the Library Board approved the policy draft and recommends its approval.  Mayor Pro Tem McDonald made a motion to approve the collection development policy as presented and Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

8.         CONSIDER CONTRACT WITH SMITH WESTERN FOR ENGINEERING SERVICES FOR REHABILITATION OF STREETS NEAR NEW FIRE STATION.
Mr. Dennis Kleppe, Interim Director of Public Works, presented a proposed contract from Smith Western to perform engineering services regarding the streets near the new Fire Station on Elliot Street.  He stated that street boring has already been completed to evaluate the make up of the street below surface and additional engineering services are now needed to determine how best to proceed with rehabilitation efforts. 

 

Council member Jez made a motion to approve the contract with Smith Western for engineering services not to exceed $28,327.  Council member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

 

9.         CONSIDER CONTRACT WITH CAPTEX FOR WATER WASTE DISPOSAL SERVICES.
Mr. Kleppe presented a request to approve a contract with CapTex for accepting wastewater sludge at the City wastewater treatment plant for a fee.  Under the terms of the proposed contract the City accepts the treated sludge and processes it for delivery to the Williamson County Landfill.  During a trial period, testing determined all material being accepted is well below the maximum allowable limitations set in the City’s current TNRCC waste permit.  Council member Jez suggested that the revenue from this agreement be applied to the wastewater treatment maintenance and operations fund.  With no further discussion, Mayor Pro Tem McDonald made a motion to approve the agreement with CapTex and earmark the revenue for wastewater treatment maintenance and operations.  Council member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

     

10.   CONSIDER WATER, WASTEWATER, AND ROADWAY IMPACT FEE STUDY WITH SLEDGE ENGINEERING.
Mr. Salvato presented a contract proposal with Sledge Engineering to provide engineering services to assist Rimrock Consulting in completing the impact fee study for water, wastewater, and roadway impact fees.  The study will be used to update the Fee Ordinance and bring the City impact fees in line with cities similar in size to Taylor.  Mayor Pro Tem McDonald made a motion to authorize the City Manager to enter into a contract with Sledge Engineering for engineering services not to exceed $18,000.  Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.    

11.   CONSIDER RESOLUTION R05-27 AMENDING RETIREE HEALTH BENEFITS.
Ms. Starla Hall, Director of Human Resources, presented background information to Council regarding the need to amend the existing policy for retiree health benefits.    On August 11, 2005 Council approved a change in retiree coverage that included the City continuing to pay the full premium for the current retirees but beginning with new retirees entering the plan to only pay the same amount designated for the active employees and that the retiree would pay the difference.  In order to implement this policy it is necessary to amend Resolution R03-29 by approving the resolution being presented, Resolution R05-27.

 

         Mayor Pro Tem McDonald made a motion to approve Resolution R05-27 and Council          member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

12.   CONSIDER T-HANGAR LEASE RATE ADJUSTMENTS AT THE TAYLOR       

      MUNICIPAL AIRPORT. 

         (This item was addressed at the same time as agenda item number 6)
  


ADJOURN

With no further business, the council meeting was adjourned at7:45 p.m.

 

                                                                                                                                                        

                                                                                                                                                         _________________________

                                                                                                                                                         Donald R. Hill, Mayor

ATTEST:

 

___________________________

Susan Brock, City Clerk