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The City Council of the City of Taylor met on July 14, 2005, at City Hall, 400 Porter St., Taylor, Texas.  Mayor Don Hill declared a quorum and called the meeting to order at 6:00 p.m. with the following present:

 

Mayor Don Hill                                                    City Manager Frank Salvato

Mayor Pro Tem John McDonald                          City Attorney, Ted Hejl

Council Member Rod Hortenstine                         City Clerk Susan Brock

Council Member Bernabe Gonzales

Council Member Ella Jez

 

INVOCATION

Ms. Jon-Etta Ross led the meeting with an invocation.

 

CONSENT AGENDA

1.      Minutes from JUNE 28, 2005.

2.       ordinance 2005-11 ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE STANDARD FOR INCIDENT MANAGEMENT.

ORDINANCE 2005-11

 

AN ORDINANCE ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE STANDARD FOR INCIDENT MANAGEMENT BY THE CITY OF TAYLOR, TEXAS

 

3.      ordinance 2005-12 zoning change for el corral lozano.

ORDINANCE 2005-12 

 

AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP ADOPTED BY ORDINANCE NO. 2001-17 BY THE CITY OF TAYLOR, TEXAS ON APRIL 24, 2001 AS HERETOFORE AMENDED, BY CHANGING THE CLASSIFICATION OF PROPERTY DESCRIBED AS LOTS 1 – 12, BLOCK 17, CITY OF TAYLOR ADDITION, BEING APPROXIMATELY A 1.550 ACRE TRACT LOCATED ON THE SOUTHEAST CORNER OF 4TH STREET AND VANCE STREET FROM LOCAL BUSINESS (B-1) TO CENTRAL BUSINESS (B-3) DISTRICT

 

 

          Council member Jez requested that Agenda Item 1 be removed from the Consent           Agenda due to a correction in the Minutes as submitted.  Council member Gonzales           made a motion to approve consent Agenda Items 2 and 3 as presented and Council           member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.


           

REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:

     Minutes from JUNE 28, 2005.

Council member Jez made a motion to approve Agenda Item 1, the Minutes from June 28,   with a correction to Agenda Item number 12 regarding the East Williamson County Park funds.  Ms. Jez asked that the wording be changed to “Council member Jez made a motion to accept the funds if awarded by the County …”.  Council             member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

 

4.      CONSIDER $5.1 GENERAL OBLIGATION BOND, PRELIMINARY OFFICIAL STATEMENT AND RECEIVE UPDATE ON GENERAL OBLIGATION (GO) BOND SALE FROM FIRST SOUTHWEST COMPANY.
Frank Salvato, City Manager, asked that this item be removed from this agenda and rescheduled for the next council meeting to due to an error in the posting language.  The word “million” was inadvertently left off after the $5.1 and staff was advised that it would be best to repost the item with the correct wording.   

 

5.      CONSIDER SETTLEMENT BETWEEN TXU ELECTRIC DELIVERY AND THE STEERING COMMITTEE OF CITIES SERVED BY TXU ELECTRIC DELIVERY.    
Mr. Salvato presented a brief overview of how this settlement came about and the history behind the development of the agreement.  Mr. Salvato reminded Council members that the City earlier in the year had opted not to join in a 2004 rate case against the TXU.  Currently, twenty-three TXU Cities and TXU Electric Delivery have negotiated a settlement agreement.   This agreement allows the TXU to issue payments to the City if we agree not to intervene or participate in any Show Cause Action initiated at the Public Utilities Commission.   Mr. David Bryan with TXU Electric provided details of the settlement and what payments would be forthcoming to the City if the agreement were accepted.  For the current year the payment would be $28,442.54 and for each successive year until the new tariff is approved, would be $27,088.13 annually.

 

Mayor Pro Tem McDonald made a motion to accept the agreement as presented and Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.   

 

6.      CONSIDER AUTHORIZING AMENDMENTS TO DESIGN CONTRACT FOR NORTH DRIVE IMPROVEMENT.
Casey Sledge, Engineering Consultant to the City, presented background information regarding these change orders requested for the North Drive project.  Mr. Salvato informed Council members that earlier in the week he had been asked to approve change order Number 4 in an effort to let the project continue without delay.  The remaining two change orders were still under consideration by the Council and Mr. Sledge explained how the increased costs were due to some unknown factors of the project discovered once the bridge construction was underway.  It appears there is a water main line directly under the bridge that would be covered with concrete culverts unless the city agreed to relocate the line.  This Change order #3R is for $32,575 and is deemed necessary to avoid future problems in the event that the water line were to break or need repairs which would then entail tearing down the bridge in order to get to the water line.

Change Order  #5 deals with the drainage design of a low valley at T. H. Johnson Drive.  The current design calls for street run off to drain into a grass channel on a vacant residential lot.  Staff feels this is not the best solution to the problem and is seeking approval for this change order to allow crews to relocate the sidewalk to the south side of T. H. Johnson drive and save a tree on the Greiger’s property while letting the runoff go into a storm drain pipe.

Mayor Pro Tem McDonald made a motion to approve all three change orders as presented and Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.


7.      CONSIDER AUTHORIZING UTILITY FUNDS FOR RIO GRANDE WASTEWATER IMPROVEMENTS PROJECT PAVING REPAIRS.
Mr. Sledge reminded Council that they had previously awarded a contract to Smetana & Associates for the TCDP funded Rio Grande Street Wastewater Improvements Project totaling $278,075.88.  Once the repairs were made to the wastewater lines, Smetana attempted to repair the cuts in the streets but city staff feel the repairs are unsatisfactory and that additional paving is necessary.  Mr. Sledge presented two options to consider to make this project complete.  Council member Hortenstine made a motion to authorize staff to negotiate repairs with Smetana where they pay $9,200 and the City pays no more than $8,100 to perform a full-width seal-coat on Mustang and Full-width HMAC overlays on Bland and Rio Grande.  Mayor Pro Tem McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

 

8.      CONDUCT PUBLIC HEARING AND INTRODUCE ORDINANCE 2005-13 AMENDING THE TAYLOR SUBDIVISION CODE TO PERMIT ADMINISTRATIVE APPROVAL OF AMENDED PLATS.
Mr. Bob VanTil, Directory of Community Development, requested Council hold a Public Hearing to introduce Ordinance2005-13.  He stated that currently, State law already allows cities the ability to approve three levels of plats.  The Planning and Zoning Commission held a Public Hearing and forwarded their recommendation to Council to approve the Ordinance with changes to subsection 8 regarding the relocation of lot lines.  Commission members asked that in these instances the plats be referred back to them for further discussion and for a decision.  Mayor Hill declared the Public Hearing open and City Attorney, Ted Hejl, read the caption to the Ordinance:

 

 ORDINANCE 2005-13 

 

AN ORDINANCE  OF  THE CITY OF TAYLOR, TEXAS AMENDING APPENDIX C, SUBDIVISION ORDINANCE, OF THE TAYLOR CITY CODE, AS AMENDED, TO ADD STAFF APPROVAL OF AMENDED PLATS, PROVIDING A REPEALING CLAUSE, PROVIDING A SEVERABILITY CLAUSE, AND PROVIDING A SAVINGS CLAUSE.

 

 

No public comment was received, the Public Hearing was closed and the Ordinance was officially declared introduced.

9.      CONSIDER AWARD OF BIDS FOR REPAIRS TO THE DAN MOODY MUSEUM.
Mr. VanTil presented an overview of a plan to address needed repairs at the Moody Museum.  Last year the Moody Museum Advisory Board identified over $200,000 worth of repairs at the Museum, with $50,000 of those repairs considered to be in need of  immediate attention.  Council approved $20,000 in the 2004-05 budget for repairs with the directive that staff would seek additional funding through grant applications.  Staff submitted a grant application to the Meadows Foundation earlier this year and the grant request was not funded.  With the lack of alternative funding, the Board made a request to the Council on April 26 for an additional $15,000 so the project could move forward and the repairs could be made in a timely manner.   Council approved the additional funds, bids were solicited and opened on July 5.  Only one bid was received, from John Hughes Ceramic Tile Contractors of Taylor, and the bid total was higher than the $35,000 amount budgeted.  Susan Komandosky, President, Moody Museum Board, worked with board members and city staff to develop a priority list for council consideration; the list included roof repair, window repair rather than replacement, yard drain, and foundation leveling with work scheduled to begin this month with every effort to be made to accommodate those people who have already made reservations to hold events at the museum.

Council member Jez made a motion to award the contract to John Hughes Ceramic Tile Contractors of Taylor not to exceed the amount of $35,000.  Council member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

10.  CONSIDER AWARDING CONTRACT FOR PHOTOCOPIERS. 
Ms. Ross, Finance Director, presented background information regarding the six bid proposals received for a lease agreement for Copier Services and two new copy machines, one to be located at City Hall and the other at the Police Department.  Based on past service record and reasonable cost for service, staff recommended a lease agreement with Seamless Solutions.  Council member Jez questioned the possibility of Taylor Office Equipment providing the service since they are a local vendor.  Ms. Ross explained that staff is very satisfied with the current level of service from Seamless Solutions and the bid for services from Taylor Office Equipment was higher and would cost the city more if they were to contract with the local vendor.  Mr. David Bogan, the local vendor, was present and responded to council questions regarding their ability to respond to service calls in a timely manner and reminded Council that they are currently providing service to three machines in a separate contract with the City. 

Council member Jez made a motion to award the contract to Taylor Office Equipment and support the local vendor; Council member Hortenstine seconded the motion.  VOTE:  Four voted AYE, One NO (Council member Gonzales).  Motion passed.
 

11.  CONSIDER AGREEMENT WITH e.LocalLink TO PROVIDE PROMOTIONAL VIDEOS, WEB-STREAMING AND VINYL BANNERS AT NO COST TO THE CITY OF TAYLOR. 
Jeff Straub, Police Chief, provided information to Council on a company offering the City an opportunity to produce promotional videos, web-streaming on the Internet, and vinyl banners at no cost to the City.  The company, e.LocalLink, and CGI Communications, Inc.  recoups their costs by contacting local businesses to serve as sponsors of the products and includes them in a business directory that would be available on the website. 

Council member Jez made a motion to accept the agreement as presented and Mayor Pro Tem McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

 

ADJOURN

With no further business, the council meeting was adjourned at 7:35p.m.

 

                       

                        _________________________

                        Donald R. Hill, Mayor

ATTEST:

 

___________________________

Susan Brock, City Clerk