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The City Council of the City of Taylor met on February 6, 2007 at City Hall, 400 Porter St., Taylor, Texas.  Mayor Bernabe Gonzales declared a quorum and called the meeting to order at 6:00 p.m. with the following present:

 

Mayor Pro Tem Donald Hill                                Frank Salvato, City Manager

Council Member Rod Hortenstine                      Assistant City Manager, Jim Dunaway

Council Member Ella Jez                                     City Attorney, Ted Hejl

Council Member John McDonald                       City Clerk, Susan Brock

INVOCATION

Council Member Hortenstine led the group in prayer.

 

PLEDGE OF ALLEGIANCE

 

CITIZENS COMMUNICATION

No citizens came forward during this time.

CONSENT AGENDA

1.      MINUTES FROM JANUARY 23, 2007.

2.      ORDINANCE 2007-3 SPECIFIC USE PERMIT FOR FLYRITE CHOPPERS
Council Member McDonald moved to approve the consent agenda as presented and Council Member Hortenstine seconded the motion.  VOTE:  Five voted Aye.  

REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:
           

3.      PROCLAMATION CELEBRATING FEBRUARY AS BLACK HISTORY MONTH.
Mayor Gonzales read the proclamation and presented it to Mayor Pro Tem Hill in celebration of February as Black History Month. 

4.      ConSIDER COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR 2005-2006 FISCAL YEAR. 
Ms. Rosemarie Dennis, Director of Finance, presented the Comprehensive Annual Financial Report (CARF) for 2005-2006 prepared by Brockway, Gersbach, McKinnon and Niemeier.  Ms. Lisa McKinnon provided an overview of the report and highlighted specific areas of concern as outlined in the Management Letter included with the CARF.  Council Member McDonald questioned the omission of the HEB property from the list of major taxpayers for 2006 and the accuracy of the per capita income figures.  Ms McKinnon’s overall summary stated that the City of Taylor’s financial statements are in compliance and there were no material weaknesses or reportable conditions in internal controls.  She commended staff for quickly responding to recommendations for changes and reported that many of the issues under review have already been resolved as a result of prompt staff response.  

Council Member McDonald moved to accept the report as presented and Mayor Pro Tem Hill seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

5.      CONSIDER LICENSE AGREEMENT L07-1 BETWEEN THE CITY AND JOHN AND THERESA KIERNANN TO ALLOW ENCROACHMENT INTO PUBLIC RIGHT OF WAY OF STRUCTURE LOCATED AT 433 ANNIE.
Mr. John Elsden, City Planner, presented a request from previous owners to extend an existing license agreement to new property owners.  The property encroachment in question was approved with a license agreement in 1999 that is non-transferable.  Any new owners of the property must sign a new agreement with the City.  The structure is a shed/garage that extends approximately 2.3 feet on city right of way north into the west 6th street easement.  There has been no measurable change to the lot or structure since the original agreement was approved making it unnecessary for the Planning and Zoning Commission to review this request. 

Mayor Pro Tem Hill moved to approve License Agreement L07-1 and Council Member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

6.      CONSIDER ACCEPTING PUBLIC IMPROVEMENTS FOR SIRLOIN STOCKADE.
Mr. Bob vanTil, Director of Community Development, presented a request to Council to approve the public improvements for Sirloin Stockade.  Mr. vanTil listed three items that still need to be addressed by the builder:  over $4,227 in outstanding engineering and inspection fees, establishing grass on the west end side of the sanitary sewer line, and grass on the north side of the road is at less than 95% as required.  Mr. Salvato expressed his concern regarding the ability to grow grass on the north side of the road while vehicles continue to park on the right of way.  He asked that Council consider making this area a no parking zone or using some other method to deter vehicles from using this as a parking area.  Not only is it hazardous to passing traffic, but the weight of the vehicles, including large tractor trailer trucks, will begin to cause the road bed to fail if this issue is not addressed.

After continued discussion, Council agreed to pass on this item until further information could be provided regarding grass areas and parking regulations. 

7.      CONSIDER WATER TOWER LEASE AGREEMENT WITH T-MOBILE TEXAS, L.P.
Mr. Jim Dunaway, Assistant City Manager, presented a request to Council to enter into an agreement with T-Mobile to place three antennas on the Mallard Drive Water Tower.  The agreement would generate $18,000 annually for the first five years, $20,700 annually with the first five year extension and $23,805 annually for the second five year extension.  Mr. Dunaway stated that the T-Mobile agreement is nearly identical to the one we currently have with Cingular.  Funds collected through this lease would be reserved for future maintenance of the water towers.  Council Member McDonald asked staff to make sure the agreement is reviewed at the time of each extension as well as at the end of the term of the agreement to ensure the rates are appropriate.

Council Member Hortenstine moved to approve the agreement with T-Mobile and Council Member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

8.      CONSIDER AWARD OF BID FOR JANITORIAL SERVICES FOR CITY FACILITIES. 
Ms. Lisa Thompson, Building and Fleet Services, presented a review of the bid process for janitorial services for city facilities.  Ms. Thompson reported that the contract with the current vendor, Intimate Cleaning, expires February 28, 2007 and that they are in the process of downsizing their company and not interested in submitting a bid.  Four bids were received and all were over the amount budgeted in the current fiscal year due to the addition of the Moody Museum and the new library facility.  Staff recommends Council award the contract to the low bid from Jani King of Austin for $54,204.00. 

Council Member Jez moved to award the bid for janitorial services for city facilities to Jani-King for $54,204.00 and Council Member McDonald seconded the motion.  VOTE:  Four voted AYE.  Motion passed.

9.      CONSIDER REQUEST FROM TAYLOR JAYCEES FOR USE OF MURPHY PARK PAVILION.
Mr. Dunaway presented a request from the Taylor Jaycees to reserve the pavilion in Murphy Park for various activities throughout the year.  Council Member Jez asked if any of the park improvements will be underway during any of these events and was assured that any work being done would be scheduled around the events with minimum disruption occurring if any.

Mayor Pro Tem Hill moved to approve the request from the Taylor Jaycees as presented and Council Member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.


10.  CONSIDER RESOLUTION R07-3 AUTHORIZING A CONTRACT AND JOINT AGREEMENT WITH THE WILLIAMSON COUNTY ELECTIONS DIVISION FOR ELECTION SERVICES FOR MAY 12, 2007 ELECTION.
Ms. Susan Brock, City Clerk, presented a request to Council to consider entering into a contract with the Williamson County Elections Division to conduct the May 12, 2007 city council election.  This item had been previously submitted to Council at the January 23rd Council meeting.  Action was postponed and Council requested more information and reassurance from the county regarding past problems with their elections in the county.  Ms. Brock provided Council with a written response from Mr. Willingham, Acting Elections Division Manager, and noted that City Staff had met with him earlier in the week.  Costs are estimated to be approximately $4,000 and could be less if the school district holds their board election in May and conducts a joint election with the City.

With no further discussion, Council Member McDonald moved to approve Resolution R07-3 authorizing a contract and joint agreement with the Williamson County Elections Division and Council Member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

11.  CONSIDER ESTABLISHING RENTAL RATES FOR THE END HANGARS OF THE NEW E HANGARS AT TAYLOR MUNICIPAL AIRPORT.
Mr. vanTil presented a request to establish rental rates for the new hangars at the airport.    Construction of 12 new T-hangars is underway and four of the end hangars are larger than the other eight.  Staff provided two formulas to consider: one based on a flat per square foot cost and another with a different rate for storage space.  Mr. vanTil reported that the Airport Advisory Board recommended the second option of a reduced rate for the storage space in the larger hangars.  Council Member Hortenstine questioned the difference in projected revenue and the current debt incurred for this project.  Council Member McDonald stressed the need for keeping the rates at a level that would help make the airport fund self sustaining and a proprietary fund. 

Council Member Hortenstine moved to use Option 1 with the current rate of .259 per square foot for all hangar spaces rental rates of the new hangars and Mayor Pro Tem Hill seconded the motion.  VOTE:  Five voted AYE.  Motion passed.


12.  CONSIDER TEXAS STATE LEAD LEAKING PETROLEUM STORAGE TANK (LPST) ACCESS AGREEMENT BETWEEN THE CITY OF TAYLOR AND THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY.
Mr. Dunaway presented a request from the Texas Commission on Environmental Quality (TCEQ) to conduct environmental studies on the property located at the northwest corner of Main and 7th Streets.  They have notified the City that there is a potential release of hydrocarbons in this area and have contracted with Geo Strata Environmental Consultants, Inc. to perform specific borings on City property.  Approval of this agreement by the City is required before they can begin the borings. 
 
Council Member Jez moved to approve the agreement as presented and Council Member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

13.  DISCUSS ESTABLISHING LEGISLATIVE AGENDA.
Mr. vanTil provided information to the Council for discussion regarding the current legislative session.  Council members discussed various issues that need to be addressed including the road and park project funding, appraisal caps, transportation, and gas utility rates.  Council agreed to submit resolutions in support of various issues as needed and would like to have a discussion on legislative issues at every Council meeting during the legislative session.

Council Member Jez moved to establish a legislative agenda for the City and Council Member McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

ADJOURN

With no further business, Mayor Gonzales adjourned the meeting at 7:50 p.m.


                                                                                                     

                                                                                                      ___________________________

                                                                                                      Bernabe Gonzales, Mayor

ATTEST:

 

___________________________

Susan Brock, City Clerk