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The City Council of the City of Taylor met jointly with the Impact Fee Advisory Committee on December 14, 2006, at City Hall, 400 Porter St., Taylor, Texas.  Mayor Bernabe Gonzales declared a quorum and called the meeting to order at 6:00 p.m. with the following present:

 

Mayor Pro Tem Donald Hill                                Frank Salvato, City Manager

Council Member Rod Hortenstine                      Assistant City Manager, Jim Dunaway

Council Member Ella Jez                                     City Attorney, Ted Hejl

Council Member John McDonald                       City Clerk, Susan Brock

Mr. McAlister, Chair of the Impact Fee Advisory Committee, stated that there was not a quorum of the Committee, and therefore, could not call his meeting to order.


INVOCATION

Council Member Hortenstine led the group in prayer.

 

PLEDGE OF ALLEGIANCE

 

CITIZENS COMMUNICATION

No citizens came forward during this time.

CONSENT AGENDA

1.      MINUTES FROM NOVEMBER 9, NOVEMBER 16, NOVEMBER 21, AND NOVEMBER 28, 2006.

2.      Ordinance 2006-29 PROPOSED CHANGES TO THE FUTURE LAND USE MAP.

3.      Ordinance 2006-34 AMENDING SUBDIVISION ORDINANCE.

4.      ORDINANCE 2006-35 AMENDING ZONING ORDINANCE 2001-17.
Mayor Pro Tem Hill moved to approve the Consent Agenda as presented and Council Member McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:
           

5.      ConDUCT JOINT MEETING WITH IMPACT FEE ADVISORY BOARD TO REVIEW INFORMATION REGARDING ROADWAY IMPACT FEES.
Mayor Gonzales announced there was no quorum for the Impact Fee Advisory Board the Joint Meeting.  Mr. Jim Dunaway introduced Ms. Mickey Fishbeck to present information regarding roadway impact fees.  Ms. Fishbeck presented an overview of the process involved in establishing roadway impact fees and provided a timetable of events necessary to adopting these fees.  This report was for information only and no further action was taken.

6.      ConSIDER PROPOSAL FROM FREESE NICHOLS, INC. FOR ENGINEERING DESIGN SERVICES FOR THE CREATION OF THE UPPER PRESSURE PLANE PROJECT. 
Mr. Dunaway and Mr. Sledge presented a proposal from Freese Nichols, Inc. to design the upper pressure plane.  This project has been under review for some time and Council Member McDonald moved to approve the proposal as presented for design services for the creation of the Upper Pressure Plane Project not to exceed the amount of $717,585 ($682,000 for design costs and $35,585 for the TCEQ evaluation) with remaining funds from the 2003 CO’s and a portion of the 2006 CO’s funds as needed for water improvements.  Council Member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed. 

7.      CONSIDER PROPOSAL FROM BRYAN TECHNICAL SERVICES FOR SURVEYING SERVICES ASSOCIATED WITH THE DESIGN OF THE UPPER PRESSURE PLANE.    
With the approval of the previous contract with Freese Nichols Mr. Dunaway presented a request to consider an agreement with Bryan Technical Services (BTS) for surveying services for the design of the Upper Pressure Plane project.  By hiring BTS directly the City will save overhead costs normally incurred by going through Freese Nichols. 

Council Member Hortenstine moved to approve the proposal from Bryan Technical Services as presented not to exceed the amount of $68,000 from the remaining 2003 CO’s and Mayor Pro Tem Hill seconded the motion.  VOTE:  Five voted AYE.  Motion passed

8.      ConSIDER AWARDING BIDS FOR AIRPORT HANGAR CONSTRUCTION.
Mr. vanTil presented a request to award the bid to build ten or twelve T-Hangars at the Taylor Municipal Airport.  Three bids were received with the low bid from Lansford Company, Inc. of Lampasas, Texas. The project is funded with a grant from TXDOT and a local match of $168,000 to come from unallocated reserves in the General Fund.  Project costs will be repaid with rental fees and is based on a 90% occupancy rate, with four already pre-leased and a waiting list of between 50 and 60 applicants.

Council Member McDonald moved to award the bid for the construction of twelve new airport hangars (two with rollup doors contingent on higher rental fees as determined by the Airport Advisory Board) to Lansford not to exceed the amount of $806,859.30 and Council Member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed

9.      Consider HOTEL/MOTEL TAX AGREEMENT WITH TAYLOR CHAMBER OF COMMERCE. 
Mr. Salvato presented a request for Council to consider an agreement with the Taylor Chamber of Commerce regarding Hotel/Motel Occupancy Taxes received each year.  The new agreement is to be reviewed annually and specifies the funds to be used for promotion.  The Chamber had previously reviewed the agreement and with no further discussion, Mayor Pro Tem Hill moved to approve the agreement as presented and Council Member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.  Council Member McDonald expressed his appreciation to the Chamber Board and encouraged them to continue to work closely with the Council on this issue.

10.  CONSIDER FUNDING FOR INSTALLATION OF EQUIPMENT FOR NEW LIBRARY
Ms. Karen Ellis, Library Director and Mr. Casey Sledge presented background information on this item.   Through an SBC grant to Taylor CNET the city received audio and video equipment to enhance the ability to videotape and/or broadcast city council meetings. It was assumed that the grant also included all equipment needed for the new Library’s program room.  However, the equipment received through the grant does not meet the specifications necessary for the new library.  Items that need addressing and are not included in work by the contractor are the purchase of additional equipment and the installation for the audio/video program room and the computer network system at the new library. 

Council Member Hortenstine moved to approve the funding for installation of equipment for new library and Council Member McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

11.  Consider APPLICATION FOR THE CAL RIPKEN SR. FOUNDATION TO REFURBISH EXISTING PUBLIC YOUTH BASEBALL/SOFTBALL FIELDS AT ROBINSON PARK
Mr. vanTil presented a request to apply for a grant to refurbish the baseball/softball field at Robinson Park.  The Cal Ripken Sr. Foundation grant provides $30,000 on a 1:1 basis for existing fields to be refurbished.  The application has been reviewed by the Parks and Recreation Board who recommends the $30,000 match come from the Park Land Proceeds Fund.  The total cost of the project is estimated at $100,000 with the remaining difference made up through in-kind labor and city services provided.     

Council Member McDonald expressed concern for using more of the sale of Park Land Proceeds and moved to approve the application for the Cal Ripken Sr. Foundation with $30,000 match from the General Reserves Fund and $30,000 in kind labor and services.  Mayor Pro Tem Hill seconded the motion.  VOTE:  Five voted AYE.  Motion passed.
 

12.  Consider CHANGES IN STREETSCAPE PROJECT BIDDING AND FUNDING
Mr. Salvato provided a brief overview of the revised project calendar for the Downtown Streetscape.  Mr. Dunaway reported that the latest submission of documents includes nine deductive alternates and bids are scheduled to be opened January 11, 2007.  The current proposal includes an estimate of $1,460,000 with a contingency amount included in the base bid of $166,000.  Current available funding approved for the project totals $1,302,000.  Council member Jez expressed disappointment in the possibility of additional costs to the City and said that other cities with similar grants are also experiencing delays with their projects.

Council Member Jez moved to approve the changes to the Streetscape Project bidding and additional funding if necessary and Council Member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.
 

13.  Consider PURCHASE OF DIESEL GENERATOR FOR NEW CENTRAL FIRE STATION. 
Mr. Dunaway presented a request to Council to approve funds for the purchase of a generator to provide power to the new fire station in case of a total power outage.  At the time the bid was awarded for construction of the new fire station the cost of a generator was not included to allow staff an opportunity to shop and compare prices.  While not included in the bid award, the item was included in the budget estimates and is well within the current budget for the fire station.

Council Member Jez moved to approve the purchase of a diesel generator for the new Central Fire Station not to exceed $15,031.13 and Mayor Pro Tem Hill seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

14.  CONSIDER INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY AND WILLIAMSON COUNTY REGARDING ROAD MAINTENANCE AND CONSTRUCTION.
Mr. Salvato presented a request from Commissioner Limmer to consider entering into an agreement to assure the County that roads built with County funds and located within the City limits will be maintained by the city.  Specifically, the County is requesting the city to maintain the east end of Old Thorndale Road from the city limits to CR619 and a short section of CR402 (Herman Sons Road).  In exchange, the county will construct a connecting road from East Lake Drive to Old Thorndale Road built to County standards. 
The City currently has an easement on the east side of Mr. Wayne Schroeder’s property connecting Old Thorndale Road to East Lake Drive.  There is already a 12” water line in the easement to provide potable water and fire protection on East Lake Drive.  This easement is vital to allow emergency response vehicle to access East Lake Drive when the Union Pacific train block the railroad crossing.

Mayor Pro Tem Hill moved to approve the agreement between Williamson County and the City for road maintenance and construction and Council Member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

15.  CONSIDER INTERLOCAL AGREEMENT WITH WILLIAMSON COUNTY FOR GRADING OF THE CEMETERY AND THE EAST WILLIAMSON COUNTY PARK.
In July, 2006, the City received a $500,000 grant from the Texas Department of Parks and Wildlife for the development of Phase 1 of the East Williamson County Park.   Commissioner Limmer has agreed to assist with the project with an in-kind match of equipment and labor to blade and level the parking lot.  This agreement allows the County to provide those services.

Also early in 2006, Council authorized staff to use the Noble funds to provide curbing and paving specific streets in the City Cemetery, as requested by the family.  The work in the Cemetery will include rebuilding and paving as well as some drainage ditch and grading improvements that may also be included in the agreement with the County.

Council Member Jez moved to approve the agreement with Williamson County for grading of the cemetery and the East Williamson County Park and Council Member McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

16.  CONSIDER AMENDMENT NUMBER ONE TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF TAYLOR AND HEJL AND ASSOCIATES FOR THE MUSTANG CREEK WASTEWATER INTERCEPTOR PROJECT.
Mr. Dunaway allowed Mr. Sledge to present a brief history of this project to update Council on the progress and enhancements since it was originally approved.  Since the original agreement was signed in 2003, several changes have been made and the overall design of the project has been updated.  With the changes, some additional costs will also be incurred and are detailed in the amended agreement presented.

Council Member Hortenstine moved to approve the amendment as presented for the professional services agreement with Hejl and Associates for the Mustang Creek Wastewater Interceptor Project and Mayor Pro Tem Hill seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

17.  CONSIDER COOPERATIVE AGREEMENT WITH THE WILLIAMSON COUNTY AND CITIES HEALTH DISTRICT (WCCHD).
At the request of the WCCHD, staff asked Council to remove this item from the agenda for any action until additional information can be provided.

18.  CONSIDER APPOINTMENTS TO PARKS AND RECREATION ADVISORY BOARD.
Mr. vanTil presented a recommendation from the Parks and Recreation Board to reappoint Duane Danek, Andres Leal, and Gary Brock.  At the November 21, 2006 meeting of the Board, two prospective applicants were present and the Board proposed the appointment of Ms. Alma Holiday to the Board with Ms. Garcia as an alternate.  Council pointed out that since the bylaws of this Board do not allow for an alternate, only the appointment of Ms. Holiday can be considered.  Council Member McDonald moved to reappoint those members as presented by the Board and to appoint Ms. Holiday as a new member.  Mayor Pro Tem Hill seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

19.  CONSIDER APPOINTMENT TO AIRPORT ADVISORY BOARD.
Mr. vanTil presented a recommendation from the Airport Advisory Board to reappoint Mr. Bert Brundage to the Board.  Mr. Brundage has served on the Board since 2003.  Council Member Jez moved to reappoint Mr. Brundage as recommended by the Airport Advisory Board and Council Member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

20.  EXECUTIVE SESSION. The Taylor City Council will hold a closed executive meeting pursuant to the provisions of the Open Meetings Law, Chapter 551, Government Code, in accordance with the authority contained in Section 551.071 to consult with City attorney regarding pending litigation and condemnation proceedings for Sorenson and Martinka properties.

Mayor Gonzales adjourned into Executive Session at 8:05 pm.  Council returned from the closed meeting at 8:28 pm and Mayor Gonzales announced that no action had been taken during the Executive Session.

21.  CONSIDER ACTION FROM EXECUTIVE SESSION.
Council Member McDonald moved to approve payments of $16,000 for the Martinka property easement and $25,000 for the Sorenson property easement with the spoils to be brought to one location in return for a temporary construction easement for the City.  Mayor Pro Tem Hill seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

22.  Executive Session.  The Taylor City Council will hold a closed executive meeting pursuant to the provisions of the Open Meetings Law, Chapter 551, Government Code, in accordance with the authority contained in Section 551.074 to discuss City Manager’s performance evaluation.

Mayor Gonzales adjourned into the second Executive Session at 8:30 pm.  Council returned from the closed meeting at 10:40 pm and Mayor Gonzales announced that no action had been taken during the Executive Session.

23.  CONSIDER ACTION FROM EXECUTIVE SESSION. City Manager performance evaluation.

Mayor Gonzales allowed each Council member to present comments regarding Mr. Salvato’s performance.  Mayor Pro Tem Hill moved to award Mr. Salvato a $5,000 bonus effective January 1, 2007 and to conduct an additional evaluation in six months to allow Council time to review progress on specific issues.  Council Member McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.      
           

ADJOURN
With no further business, Mayor Gonzales adjourned the meeting at 10:45 p.m.


                                                                                                     

                                                                                                      ___________________________

                                                                                                      Bernabe Gonzales, Mayor

ATTEST:

 

___________________________

Susan Brock, City Clerk