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The City Council of the City of Taylor met on March 28, 2006, at City Hall, 400 Porter St., Taylor, Texas.  Mayor Donald Hill declared a quorum and called the meeting to order at 6:00 p.m. with the following present:

 

Mayor Pro Tem John McDonald                         City Manager, Frank Salvato

Council Member Benito Gonzales                      City Clerk, Susan Brock

Council Member Rod Hortenstine                      City Attorney, Ted Hejl

Council member Ella Jez

 

INVOCATION

Police Chief Jeff Straub led the group in prayer.

PLEDGE OF ALLEGIANCE

 

CITIZENS COMMUNICATION

No citizens came forward during this time.

CONSENT AGENDA

  1. MINUTES FROM MARCH 9, 2006.
  2. CONCUR WITH FINANCIALS FOR FEBRUARY, 2006

    Mayor Pro Tem McDonald moved that the consent agenda be approved as presented and Council member Gonzales seconded the motion.  Five voted AYE.  Motion passed.

REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:

3.      REVIEW THE 2005 COMPREHENSIVE ANNUAL FINANCIAL REPORT.
Ms. Jon-Etta Ross, Director of Finance, presented a brief overview of the annual auditing process and introduced Mr. Rodney Greenway with Freemon, Shapard and Story, the firm hired to conduct this year’s audit.  Mr. Greenway provided Council with a letter summarizing recommendations regarding specific accounting procedures and a copy of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2005.  In his opinion, the issues that are highlighted are already being addressed by City Staff and the financial condition of the City is sound.  Mayor Pro Tem McDonald moved that the CAFR for 2005 be approved as presented and Council member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed. 

4.      RECONSIDER  ANNUAL CONTRACTS WITH YMCA OF GREATER WILLIAMSON COUNTY FOR MANAGEMENT OF MURPHY PARK AND ROBINSON PARK SWIMMING POOLS.
As a member of the YMCA Board, Council member Jez recused herself due to a conflict of interest with this agenda item.  Mr. Bob VanTil, Director of Community Development, presented Council with a request to reconsider the contracts with the YMCA after staff had successfully renegotiated with local day cares for specific pool use times.  He stated that the contracts have not been changed since the originals were presented at the last meeting.  Mayor Hill inquired how any additional requests from other day cares would be met and Ms. Ellie Pauley, YMCA Director, responded that any additional requests for special use would be considered on an individual basis and efforts would be made to accommodate everyone’s needs with Council approval. Mayor Pro Tem McDonald asked for clarification on lifeguard scheduling at Robinson Pool and was assured that guards are scheduled to be present the entire time the pool is open and any reduced hours are more than likely due to chemical or mechanical problems with the pool equipment due to its aging infrastructure.  Mr. McDonald asked for increased promotion of the Robinson Pool and Ms. Pauley said there are plans underway to contact neighborhood churches to encourage more pool activities at Robinson.  Mr. Salvato also asked Ms. Pauley to address the problem of reduced lifeguard staff during the end of the summer season and Ms. Pauley said they are offering a monetary bonus this year to those guards who remain the entire season and that every effort will be made to ensure that the operation of the pool is not affected by a lack of life guards available for duty.

With no further comment or discussion, Mayor Pro Tem McDonald moved that the contracts with the YMCA of Greater Williamson County for management of the Murphy Park and Robinson Park pools be approved as presented and Council member Gonzales seconded the motion.  VOTE:  Four voted AYE.  Motion passed.

Council member Jez rejoined the Council.

5.      CONSIDER REQUEST FROM TAYLOR AREA FARMER’S MARKET VENDORS FOR TEMPORARY STREET CLOSURE OF 5TH STREET FROM MAIN TO PORTER.

Leroy Paul presented a letter to City Council requesting permission to close the 100 block of 5th street from on Monday’s and Wednesday’s afternoons between the hours of 3:30 pm and 6:30 pm from May through fall to allow local farmers the opportunity to sell their home grown fruits and vegetables at the Farmer’s Market.  Mayor Pro Tem McDonald moved to approve the request from the Farmers Market and the motion was seconded by Council member Gonzales.  VOTE:  Five voted AYE.  Motion passed.

 

6.      CONSIDER REPORT FROM TAYLOR ECONOMIC DEVELOPMENT CORPORATION (TEDC)
Mr. John Nelson, Executive Director of the Taylor Economic Development Corporation (TEDC), presented an overview of the development of the TEDC and highlighted activities over its seven year history.  This report was for information only and no action was taken on this item.

7.      Presentation of annual racial profiling report.
Chief Jeff Straub presented the Annual Racial Profiling Report as required by law.  He stated that the statistics vary little from last year and that the department is doing a good job with regards to racial and demographic statistics.  Council member Jez moved to accept the report as presented and Mayor Pro Tem McDonald seconded the motion. VOTE: Five voted AYE.  Motion passed.

 

8.      conduct public hearing regarding water and WASTEWATER IMPACT FEES.
Mr. VanTil provided Council with a brief overview of the process the City has been undergoing to evaluate water and wastewater impact fees.    Mayor Hill declared the Public Hearing open.  Ms. Mickey Fishbeck with Rimrock Consulting presented a ten year plan for addressing new growth with respect to impact fees.  Mayor Pro Tem McDonald expressed his concern about the accuracy of these projections and was assured that the fees must be amended at least every five years.  A comment from Mr. Joe Naizer was focused on what specific areas have been targeted for new growth and staff responded that the plan includes the current city limits and extraterritorial jurisdiction.  Additional comments included concern for these fees being in line with other comparable communities and staff responded that even with the proposed increases, Taylor fees will be among the lowest.  With no further comment or discussion, Mayor Hill declared the hearing closed.  No action was taken on this item.

9.      CONDUCT PUBLIC HEARING ON PROPOSED GRANT APPLICATIONS TO THE STATEWIDE TRANSPORTATION ENHANCEMENT PROGRAM (STEP)
Mr. VanTil presented background information regarding the application process for the Texas Department of Transportation’s Statewide Transportation Enhancement Program (STEP) and the two grant applications the City would like to submit.  One project under consideration is a request to fund Phase 2 of the Downtown Streetscape which would allow the Phase 1 improvements to the downtown area to be expanded to include a broader area.  The second project is a proposed sidewalk on the west side of Main Street from Walnut Street to the Carlos G. Parker Loop.  Mayor Hill asked if the proposal could be amended to include the sidewalk extended farther south on Main to Rio Grande.  Staff agreed to look at the change and any additional costs to the plan.  Mayor Hill declared the Public Hearing open.  With no public comment or additional discussion, he declared the Public Hearing closed.  No action was taken on this item.    

10.  consider amendments to the dan moody museum rental contract.
Mr. VanTil provided an overview of the current rental program of the Museum and introduced Ms. Susan Komandosky, President of the Moody Museum Board.  She addressed specific issues that have caused the Board to review the rental agreement and make changes including reducing the occupancy limit for events and a requirement to have a Museum “monitor” on the premises during all events.  She stressed that the museum has become a popular place for rentals and the Board feels these changes are in the best interest of protecting and preserving the condition of the Museum.  Council member Jez asked for clarification on specific details of the new contract and Mayor Pro Tem McDonald praised the Board for being conscientious and taking action.  He than moved that the amendments to the rental contract be approved as presented and Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

11.  update report on taylor downtown streetscape project.
Mr. Casey Sledge, engineering consultant, provided an update from the Texas Department of Transportation (TXDoT) regarding the Downtown Streetscape Project.  He reported that environmental clearance was received three weeks ago and a letter was sent to City staff regarding the project schedule.  Ms. Patricia Crews-Weight, TXDoT Director of Design for the project, stated that, although delayed again, bids are now expected to be received before August.  Mayor Pro Tem McDonald expressed his dissatisfaction with the overall lack of progress with the project and moved that letters be sent from Council to Senator Ogden and Representative Krusee requesting assistance in moving this project forward. Council member Jez seconded the motion.  VOTE: Five voted AYE.  Motion passed.

12.  consider professional services agreement with sledge engineering, l.l.c. for capital improvement management services for bull branch creek north hike and bike trail project.
Mr. Dunaway presented an overview of the grant funded Bull Branch Creek trail project.   He asked to formally place this project in the Capital Improvement Project listing to track its progress, and presented a request to enter into an agreement with Sledge Engineering to provide necessary engineering services for the project.  Mayor Pro Tem McDonald moved to approve the agreement with Sledge Engineering for an amount not to exceed $30,000 with funds to come from proceeds from the sale of parkland.  Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

13.  consider management consultant agreement with langford community management services for bull branch hike and bike trail and east williamson county park projects.
Mr. Dunaway introduced Ms. Judy Langford with Langford Community Management Services who was available to respond to questions concerning a proposed agreement to administer the grant funds for the Bull Branch Hike and Bike Trail as well as funds received for the East Williamson County Park.  Council member Jez moved to approve the agreement with Langford Community management Services for $30,000 with the funds to come from the sale of parkland fund.  Mayor Pro Tem McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

14.  Consider bid(s) for the sale of surplus city owned property located adjacent to and east of the brazos river authority water treatment plant.
Mr. Dunaway provided Council with a brief overview of the bid process for property located adjacent to the water treatment plant.  The property consists of 1.05 acres of land with a 1,506 square foot single family residence built on it in 1991 for use by the operator of the water treatment plant.  Since the sale of the plant to the Brazos River Authority (BRA) the home has been vacant and the City placed the property up for bid.  The 2005 assessed value by the Williamson County Appraisal District is $102,039 and an appraisal conducted by Kokel-Oberrender-Wood in October, 2005 sets the total value of the property at $112,000.  Only one bid was received, and it was submitted by the BRA in the amount of $117,600.

Council member Jez moved that the bid from BRA for $117,000 be accepted and Council member Gonzales seconded the motion.  Mayor Pro Tem McDonald asked that the motion be amended to state that the funds would be deposited into the Utility Fund.  Council member Jez amended the motion to reflect this change and Council member Gonzales seconded the amended motion.  VOTE:  Five voted AYE.  Motion passed.

15.  consider sale of wine and/or beer at bloomin’ fest dance.
Ms. Jean Johnson, Main Street Director, presented a request to Council to allow the temporary sale of beer and wine at the Bloomin’ Fest Dance this year.  This issue was presented for discussion at a previous meeting on February 16, 2006 and Council asked for more detailed plans to be presented to ensure specific security and policing efforts were addressed that would keep the alcohol out of  the regular festival area.  Ms. Johnson reported that the Main Street Board has plans to hold the dance at the East Williamson County Park Arena, therefore offering more parking, better security, and ease of concessions.  Mayor Pro Tem McDonald moved to allow the sale of beer and wine at the Bloomin’ Fest Dance at the East Williamson County Park Arena on May 6, 2006.  Council member Jez seconded the motion. VOTE:  Five voted AYE.  Motion passed.

16.  consider resolution r06-7 canceling the municipal election on may 13, 2006.
Susan Brock, City Clerk, presented a request to Council to consider Resolution R06-7 to cancel the municipal election for Districts 2 and 3 council positions.  Ms. Brock stated that the incumbents were the only candidates submitting applications and therefore are officially unopposed.  By Resolution, Council may cancel the election and conduct the swearing in of John McDonald for District 3 and Benito Gonzales for District 2 at the May 23, 2006 Council meeting.  Council member Jez moved to approve Resolution R06-7 to cancel the May 13th election and declare the incumbents reelected to their respective offices.   Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

17.  STRATEGIC PLAN UPDATE WITH STAFF REVISIONS.
Mr. Salvato presented an overview of work on updating the Strategic Plan.  Mayor Pro Tem McDonald requested that staff provide quarterly updates to Council during the year.  Council member Jez moved that Council approve the plan as presented and for staff to  provide quarterly updates and Mayor Pro Tem McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

18.  EXECUTIVE SESSION.  THE TAYLOR CITY COUNCIL WILL HOLD A CLOSED EXECUTIVE MEETING PURSUANT TO THE PROVISIONS OF THE OPEN MEETINGS LAW, CHAPTER 551, GOVERNMENT CODE, IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN SECTION 551.071 TO CONSULT WITH THE CITY ATTORNEY. 
Mayor Hill announced that the Council would adjourn to enter into Executive Session at 8:00 p.m.      

19.  CONSIDER ACTION FROM EXECUTIVE SESSION.
No action was taken during Executive Session.
 

20.  ADJOURN
With no further business, Mayor Hill adjourned the meeting at 9:48 p.m.

 

 

                                                                                                     

                                                                                                      ___________________________

                                                                                                      Donald R. Hill, Mayor

ATTEST:

 

___________________________

Susan Brock, City Clerk