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The City Council of the City of Taylor met on February 16, 2006, at City Hall, 400 Porter St., Taylor, Texas.  Mayor Donald Hill declared a quorum and called the meeting to order at 6:00 p.m. with the following present:

 

Mayor Pro Tem John McDonald                         City Manager, Frank Salvato

Council Member Benito Gonzales                      City Clerk, Susan Brock

Council Member Rod Hortenstine                      City Attorney, Ted Hejl

Council Member Ella Jez

 

INVOCATION

Council member Hortenstine led the group in prayer.

PLEDGE OF ALLEGIANCE

 

CITIZENS COMMUNICATION

No citizens came forward during this time.

 

CONSENT AGENDA

  1. MINUTES FROM DECEMBER 11, 2005, JANUARY 12, JANUARY 19, JANUARY 24, JANUARY 30, AND FEBRUARY 6, 2006.
  2. ORDINANCE 2006-2 BUDGET AMENDMENT.
  3. ORDINANCE 2006-3 REGARDING A REQUEST BY MARILYN MORGAN TO VOLUNTARILY ADD 3.53 ACRES TO THE CITY OF TAYLOR’S EXTRA TERRITORIAL JURISDICTION
  4. ORDINANCE 2006-4 AMENDING PEDDLER’S ORDINANCE 2003-5
    Mayor Pro Tem McDonald moved to accept the Consent Agenda items as presented and Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:

5.      PROCLAMATION FOR BLACK HISTORY MONTH AND PRESENTATION OF CERTIFICATES OF APPRECIATION.
Mayor Hill proclaimed February as Black History Month in the City of Taylor.  He also presented certificates of appreciation to Mr. Royal Hawthorne to recognize individuals of the community who helped make the Martin Luther King celebration on January 17 a success.      

 

6.      COnsider CONFIRMATION OF NEWLY ELECTED OFFICERS OF THE TAYLOR VOLUNTEER DEPARTMENT.  
City Clerk Susan Brock presented a request by the Taylor Volunteer Fire Department to confirm officers elected at their January 17, 2006 meeting.  Officers elected include President: Chris Sikes; Vice President and Treasurer: Carol Davis; and Secretary: David Weber.  Fire Fighting Officers elected include District Chief: Doug Bonney, Sr.; First Assistant Chief and Training Officer:  Danica Alsobrook; Second Assistant Chief: Chris Sikes; and Quartermaster: Andrew Currie.      

Mayor Pro Tem McDonald moved that all officers elected be confirmed and Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.   Ms. Brock administered oaths to those elected officers who were present. 

7.      CONSIDER DISPOSITION OF DONATIONS FROM NOBLE TRUST TO TAYLOR PUBLIC LIBRARY AND CITY CEMETERY.   
Mr. Salvato provided background information regarding two donations from the Donald L. and Mattie R. Noble Revocable Living Trust.  A gift of $97,900.00 was donated “for the Taylor Public Library building fund”.  A second gift of $195,800.00 was donated “for curbing and paving the street on the north side of Lot 37, Block 21, Third Addition of the Taylor City Cemetery”.   Any recognition should be noted as follows:  “This project was made possible through a generous donation given by Lacy and Mattie Ree Noble.” 

Council member Jez moved to accept the donations from the Noble Trust, to establish two new accounts for deposit of the funds, and to approve a letter of appreciation to Ms. Lillian Condra.  Mayor Pro Tem McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

8.      CONSIDER AMENDING NOACK WATER AGREEMENT
Mr. Jim Dunaway, Director of Public Works, presented an amendment to the Noack Water Treatment Contract (also know as the “79 Contract”) dated January 23, 1991.  He also presented an Agreement Regarding Rates and Amendment to Water Purchase Contract or the “112 Contract”.  Mr. Dunaway pointed out that the rates Noack has been paying are not in line with what our other wholesale customers pay for treated water and these amendments are an effort to revise the original contracts.  The amendments change the rate per 1,000 gallons (at and above the take-or-pay amounts) from $0.65 to $1.68.

Mayor Pro Tem McDonald moved that the amendment to the agreement be approved as presented and Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

9.      CONSIDER PLAN FOR TCEQ IMPROVEMENTS TO BASINS 4, 5, AND 7.
Mr. Dunaway presented a plan for wastewater overflow/bypass problems developed by staff using information derived from the report from the RJN Group previously presented to Council.  The plan for addressing deficiencies in the wastewater system must be submitted to TCEQ by March 7, 2006.  The plan includes problems cited in the report regarding inflow/infiltration (I/I) that staff believe can be addressed for approximately $355,000.     

Mayor Pro Tem McDonald moved that the plan be accepted as presented and that financing options be presented at a later date.  Council member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

10.  CONSIDER ACCEPTING PUBLIC IMPROVEMENTS TO MALLARD PARK PHASE II.  Mayor Hill requested this item be moved to Executive Session for further discussion. 

11.  CONSIDER TAYLOR CHAMBER OF COMMERCE REPORT.
Shanta Kuhl, Director of the Taylor Chamber of Commerce, readdressed the Council on the issue of the Hotel/Motel Budget.  During the December 22, 2005 Council meeting, Council member Hortenstine requested additional detail on the budget expenses.  Ms. Kuhl provided Council with a Profit and Loss Budget Overview for 2006 and an itemized report of the Tourism Account for 2005.  Council member Hortenstine expressed his appreciation for the additional information and pointed out a discrepancy in a line item regarding the transfer of funds form the Hotel/Motel account.  He also expressed his concern for the high percentage of administrative costs.   Ms. Kuhl thanked Council for their comments and Council member Hortenstine moved to accept the report as presented.  Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

12.  CONSIDER RESOLUTION R06-3 ADOPTING ACESSIBLE VOTING EQUIPMENT FOR MUNICIPAL ELECTIONS.
Ms. Brock presented a Resolution required as a result of recent legislation regarding the use of electronic voting equipment for elections.  Under the new requirements, the City must provide at least one electronic voting machine to aid voters with disabilities.  Equipment costs for the machines range from $40,000 to $60,000 and at least one is required at each polling place.  In order to meet this requirement, staff plans to rent equipment from the Williamson County Elections Division.  This Resolution identifies the type and model as being the AIS 315 Optical System provided by ES&S.    
 
Mayor Pro Tem McDonald moved that Resolution R06-3 be approved and Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

13.  CONSIDER RESOLUTION R06-4 CALLING FOR A MUNICIPAL ELECTION ON MAY 13, 2006 TO ELECT TWO COUNCIL MEMBERS; ONE FROM DISTRICT 2 AND ONE FROM DISTRICT 3.  
Ms. Brock presented a Resolution calling for an election on May 13, 2006.  Council member Gonzales of District 2 and Mayor Pro Tem McDonald’s District 3 terms expire in May.  The last day to order an election is March 13.  The Resolution also designates the polling places as the Senior Activity Center for District 2 and the Taylor High School for District 3.  

Mayor Pro Tem McDonald moved that Resolution R06-4 be approved with polling locations as indicated by Ms. Brock and Council member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed. 

14.  CONSIDER RESOLUTION R06-5 TO ENTER INTO CONTRACT WITH WILLIAMSON COUNTY ELECTIONS DIVISION TO CONDUCT MUNICIPAL ELECTIONS. 
During the 2005/2006 Budget process, Council approved a plan to contract for election services with Williamson County for municipal elections.  The agreement includes the rental of electronic equipment, judge’s salaries, printing of ballots, training, polling materials and most of the costs associated with an election.  Ms. Brock presented a Resolution approving this agreement for an estimated amount of $3,900.00.  

Council member Jez moved that Resolution R06-5 be approved as presented and Mayor Pro Tem McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

15.  CONSIDER RESOLUTION R06-6 CALLING A PUBLIC HEARING REGARDING UPDATES TO THE WATER AND WASTEWATER IMPACT FEES. 
Mr. VanTil presented a request to Council to set a date to conduct a Public Hearing regarding water and wastewater impact fees.  Mr. Casey Sledge has been working with Rimrock Consultants to update the City water and wastewater impact fees and it is now time to move forward with the project.  A Public Hearing is required by law and the Capital Improvements Plan Advisory Committee (CIPAC) met on February 14 and recommends March 28 for the Public Hearing.

Mayor Pro Tem McDonald moved to approve Resolution R06-6 and set March 28 as the date for the Public Hearing.  Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

16.  CONSIDER APPROVAL OF LIBRARY’S INTERLIBRARY LOAN POLICY. 
Karen Ellis, Library Director, presented a request to Council to adopt a formal Interlibrary Loan Policy for the Library.  Ms. Ellis stated the Library has long participated in a borrowing program but not as a lender.  As of April, 2006, the Texas State Library and Archives Commission will require that libraries receiving state funds must have approved and published policies on Interlibrary Loan and must participate both as borrowers and lenders.  Council member Jez expressed concern over the lending of archival materials and Ms. Ellis stated that a library is allowed to limit what materials will be loaned in their policy and that she has will limit access to our archival and reference materials.  Ms. Ellis says that based on past history, she does not anticipate any loss of materials and that the Library Board recommends approval of this policy. 

Mayor Pro Tem McDonald moved to approve the Interlibrary Loan Policy as presented and Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

17.  CONSIDER REQUEST FROM MAIN STREET BOARD TO SELL BEER AT THE BLOOMIN’ FEST. 
Jean Johnson, Director of the Main Street Program, presented a request to Council to consider the sale of beer at this year’s Bloomin’ Fest as a means of raising funds for the Main Street programs.  Council member Jez expressed concern over the sale of beer during the daytime hours of the festival and how to limit the consumption to a specific area.  Council members expressed a need to keep the family atmosphere of the festival and to not let children have access to the area where the alcohol is being served.  Council member Gonzales stressed the need for training of those selling the beer. 

After much discussion, Mayor McDonald moved that the request be tabled until additional information could be provided and a plan presented for the sale of alcohol during the festival.  Council member Jez seconded the motion.  VOTE: Five voted AYE.  Motion passed.

18.  CONSIDER APPOINTMENTS TO MAIN STREET ADVISORY BOARD.
Ms. Johnson presented a request to Council to consider the reappointment of five members whose terms have expired.  The Board met on January 5, 2006 and forwarded their recommendations to Council to reappoint Irene Michna, Dana Hines, Michael Fagan, and Jim Milholland.  They also recommend the appointment of Janette Polach to fill one vacancy created with the resignation of Lonnie Zycha.  Mayor Pro Tem McDonald moved to reappoint members approved by the Board and to appoint Janette Polach to fill the one vacancy.  Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

19.  CONSIDER APPOINTMENTS TO AIRPORT ADVISORY BOARD.
Mr. VanTil presented a request to reconsider appointments to the Airport Advisory Board made at the January 24th council meeting.  At that meeting, Mr. VanTil stated that he inadvertently provided incorrect information to the Council regarding recommendations from the Board.   The Board had only forwarded a recommendation to appoint Efrain Lopez and Mike Dayon to the Board and no others.  Now, with this additional information, Mayor Pro Tem McDonald moved to recind the earlier vote on appointments at the January 24th meeting and to accept the Board’s recommendations to appoint Mike Dayon and Efrain Lopez to the Airport Advisory Board.  Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

20.  CONSIDER APPOINTMENT TO ZONING BOARD OF ADJUSTMENT.
Mr. VanTil presented a request to Council to appoint an alternate to the Zoning Board of Adjustments.  The Board currently has five members and four vacant alternate positions.  He stressed the importance of having alternates so that there will always be enough members available for a hearing when needed.  Cases must be heard by 75% of the members and with alternates the Board will be more fully staffed when needed.    
Mayor Pro Tem McDonald moved that Jim Killough be appointed as an alternate to the Zoning Board of Adjustment and Council member Jez seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

21.  EXECUTIVE SESSION.  THE TAYLOR CITY COUNCIL WILL HOLD A CLOSED EXECUTIVE MEETING PURSUANT TO THE PROVISIONS OF THE OPEN MEETINGS LAW, CHAPTER 551, GOVERNMENT CODE, IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN SECTION 551.071 TO CONSULT WITH THE CITY ATTORNEY. 
Mayor Hill adjourned Council to Executive Session at 7:20 pm and Mayor Pro Tem McDonald recused himself from the first part of the session regarding the Mallard Park Phase II improvements. 

22.  CONSIDER ACTION FROM EXECUTIVE SESSION.
Mayor Hill called the meeting back to order at 8:00 p.m. and announced that no action had been taken during the Executive Session.  Council member Hortenstine moved to amend the Mallard Park agreement letter dated February 8, 2006 in paragraph 3 to change the bond from $300,000 to $150,000.  Council member Gonzales seconded the motion.  VOTE:  Four voted AYE.  Motion passed. 

23.  EXECUTIVE SESSION.  THE TAYLOR CITY COUNCIL WILL HOLD A CLOSED ESECUTIVE MEETING PURSUANT TO THE PROVISIONS OF THE OPEN MEETINGS LAW, CHAPTER 551, GOVERNMENT CODE IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN SECTION 551.071 TO CONSULT WITH THE CITY ATTORNEY.
Mayor Pro Tem McDonald rejoined the Council and Mayor Hill adjourned to a second Executive Session at 8:02 p.m. to meet with the City Attorney.

24.  CONSIDER ACTION FROM EXECUTIVE SESSION.
Mayor Hill called the meeting back to order at 8:52 p.m. and stated that no action was taken during this Executive Session.
 

25.  ADJOURN
With no further business, the meeting was adjourned at 8:53 p.m.

 

 

                                                                                                     

                                                                                                      ___________________________

                                                                                                      Donald R. Hill, Mayor

ATTEST:

 

___________________________

Susan Brock, City Clerk