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The City Council of the City of
Taylor met on February 16, 2006, at City Hall, 400 Porter St., Taylor, Texas. Mayor Donald Hill declared a quorum and called the meeting to order at
6:00 p.m. with the following present:
Mayor Pro Tem John McDonald City
Manager, Frank Salvato
Council Member Benito Gonzales City
Clerk, Susan Brock
Council Member Rod Hortenstine City
Attorney, Ted Hejl
Council Member Ella Jez
Council member Hortenstine led the group in prayer.
PLEDGE OF ALLEGIANCE
No citizens came forward during this time.
REGULAR AGENDA –
REVIEW/DISCUSS & CONSIDER/ACTION:
FOR BLACK HISTORY MONTH AND PRESENTATION OF CERTIFICATES OF APPRECIATION.
Mayor Hill proclaimed February as Black History Month in the City of Taylor. He also presented certificates of appreciation to Mr. Royal Hawthorne to
recognize individuals of the community who helped make the Martin Luther King
celebration on January 17 a success.
6. COnsider CONFIRMATION OF NEWLY ELECTED OFFICERS
OF THE TAYLOR VOLUNTEER DEPARTMENT.
City Clerk Susan Brock presented a request by the Taylor Volunteer
Fire Department to confirm officers elected at their January 17, 2006 meeting.
Officers elected include President: Chris Sikes; Vice President and Treasurer:
Carol Davis; and Secretary: David Weber. Fire Fighting Officers elected
include District Chief: Doug Bonney, Sr.; First Assistant Chief and Training
Officer: Danica Alsobrook; Second Assistant Chief: Chris Sikes; and
Quartermaster: Andrew Currie.
Mayor Pro Tem McDonald moved that all officers elected be confirmed and Council
member Jez seconded the motion. VOTE: Five voted AYE. Motion passed. Ms.
Brock administered oaths to those elected officers who were present.
DISPOSITION OF DONATIONS FROM NOBLE TRUST TO TAYLOR PUBLIC LIBRARY AND CITY CEMETERY.
Mr. Salvato provided background information regarding two donations from
the Donald L. and Mattie R. Noble Revocable Living Trust. A gift of $97,900.00
was donated “for the Taylor Public Library building fund”. A second gift of
$195,800.00 was donated “for curbing and paving the street on the north side of
Lot 37, Block 21, Third Addition of the Taylor City Cemetery”. Any
recognition should be noted as follows: “This project was made possible
through a generous donation given by Lacy and Mattie Ree Noble.”
Council member Jez moved to accept the donations from the Noble Trust, to
establish two new accounts for deposit of the funds, and to approve a letter of
appreciation to Ms. Lillian Condra. Mayor Pro Tem McDonald seconded the
motion. VOTE: Five voted AYE. Motion passed.
AMENDING NOACK WATER AGREEMENT
Mr. Jim Dunaway, Director of Public Works, presented an amendment to the
Noack Water Treatment Contract (also know as the “79 Contract”) dated January
23, 1991. He also presented an Agreement Regarding Rates and Amendment to
Water Purchase Contract or the “112 Contract”. Mr. Dunaway pointed out that
the rates Noack has been paying are not in line with what our other wholesale
customers pay for treated water and these amendments are an effort to revise
the original contracts. The amendments change the rate per 1,000 gallons (at
and above the take-or-pay amounts) from $0.65 to $1.68.
Mayor Pro Tem McDonald moved that the amendment to the agreement be approved as
presented and Council member Hortenstine seconded the motion. VOTE: Five
voted AYE. Motion passed.
PLAN FOR TCEQ IMPROVEMENTS TO BASINS 4, 5, AND 7.
Mr. Dunaway presented a plan for wastewater overflow/bypass problems
developed by staff using information derived from the report from the RJN Group
previously presented to Council. The plan for addressing deficiencies in the
wastewater system must be submitted to TCEQ by March 7, 2006. The plan
includes problems cited in the report regarding inflow/infiltration (I/I) that
staff believe can be addressed for approximately $355,000.
Mayor Pro Tem McDonald moved that the plan be accepted as presented and that
financing options be presented at a later date. Council member Gonzales
seconded the motion. VOTE: Five voted AYE. Motion passed.
10. CONSIDER ACCEPTING PUBLIC
IMPROVEMENTS TO MALLARD PARK PHASE II. Mayor Hill requested this item be
moved to Executive Session for further discussion.
11. CONSIDER TAYLOR CHAMBER OF COMMERCE REPORT.
Shanta Kuhl, Director of the Taylor Chamber of Commerce, readdressed the
Council on the issue of the Hotel/Motel Budget. During the December 22, 2005
Council meeting, Council member Hortenstine requested additional detail on the
budget expenses. Ms. Kuhl provided Council with a Profit and Loss Budget
Overview for 2006 and an itemized report of the Tourism Account for 2005.
Council member Hortenstine expressed his appreciation for the additional information
and pointed out a discrepancy in a line item regarding the transfer of funds
form the Hotel/Motel account. He also expressed his concern for the high
percentage of administrative costs. Ms. Kuhl thanked Council for their
comments and Council member Hortenstine moved to accept the report as
presented. Council member Jez seconded the motion. VOTE: Five voted AYE.
12. CONSIDER RESOLUTION R06-3
ADOPTING ACESSIBLE VOTING EQUIPMENT FOR MUNICIPAL ELECTIONS.
Ms. Brock presented a Resolution required as a result of recent legislation
regarding the use of electronic voting equipment for elections. Under the new
requirements, the City must provide at least one electronic voting machine to aid
voters with disabilities. Equipment costs for the machines range from $40,000
to $60,000 and at least one is required at each polling place. In order to
meet this requirement, staff plans to rent equipment from the Williamson County
Elections Division. This Resolution identifies the type and model as being the
AIS 315 Optical System provided by ES&S.
Mayor Pro Tem McDonald moved that Resolution R06-3 be approved and Council
member Jez seconded the motion. VOTE: Five voted AYE. Motion passed.
13. CONSIDER RESOLUTION R06-4
CALLING FOR A MUNICIPAL ELECTION ON MAY 13, 2006 TO ELECT TWO COUNCIL MEMBERS;
ONE FROM DISTRICT 2 AND ONE FROM DISTRICT 3.
Ms. Brock presented a Resolution calling for an election on May 13, 2006.
Council member Gonzales of District 2 and Mayor Pro Tem McDonald’s District 3
terms expire in May. The last day to order an election is March 13. The
Resolution also designates the polling places as the Senior Activity Center for District 2 and the Taylor High School for District 3.
Mayor Pro Tem McDonald moved that Resolution R06-4 be approved with polling
locations as indicated by Ms. Brock and Council member Gonzales seconded the
motion. VOTE: Five voted AYE. Motion passed.
14. CONSIDER RESOLUTION R06-5
TO ENTER INTO CONTRACT WITH WILLIAMSON COUNTY ELECTIONS DIVISION TO CONDUCT
During the 2005/2006 Budget process, Council approved a plan to contract
for election services with Williamson County for municipal elections. The
agreement includes the rental of electronic equipment, judge’s salaries, printing
of ballots, training, polling materials and most of the costs associated with
an election. Ms. Brock presented a Resolution approving this agreement for an
estimated amount of $3,900.00.
Council member Jez moved that Resolution R06-5 be approved as presented and
Mayor Pro Tem McDonald seconded the motion. VOTE: Five voted AYE. Motion
15. CONSIDER RESOLUTION R06-6
CALLING A PUBLIC HEARING REGARDING UPDATES TO THE WATER AND WASTEWATER IMPACT
Mr. VanTil presented a request to Council to set a date to conduct a Public
Hearing regarding water and wastewater impact fees. Mr. Casey Sledge has been
working with Rimrock Consultants to update the City water and wastewater impact
fees and it is now time to move forward with the project. A Public Hearing is
required by law and the Capital Improvements Plan Advisory Committee (CIPAC)
met on February 14 and recommends March 28 for the Public Hearing.
Mayor Pro Tem McDonald moved to approve Resolution R06-6 and set March 28 as
the date for the Public Hearing. Council member Hortenstine seconded the
motion. VOTE: Five voted AYE. Motion passed.
16. CONSIDER APPROVAL OF
LIBRARY’S INTERLIBRARY LOAN POLICY.
Karen Ellis, Library Director, presented a request to Council to adopt a
formal Interlibrary Loan Policy for the Library. Ms. Ellis stated the Library
has long participated in a borrowing program but not as a lender. As of April,
2006, the Texas State Library and Archives Commission will require that
libraries receiving state funds must have approved and published policies on
Interlibrary Loan and must participate both as borrowers and lenders. Council
member Jez expressed concern over the lending of archival materials and Ms.
Ellis stated that a library is allowed to limit what materials will be loaned
in their policy and that she has will limit access to our archival and
reference materials. Ms. Ellis says that based on past history, she does not
anticipate any loss of materials and that the Library Board recommends approval
of this policy.
Mayor Pro Tem McDonald moved to approve the Interlibrary Loan Policy as
presented and Council member Jez seconded the motion. VOTE: Five voted AYE.
17. CONSIDER REQUEST FROM MAIN STREET BOARD TO SELL BEER AT THE BLOOMIN’ FEST.
Jean Johnson, Director of the Main Street Program, presented a request to
Council to consider the sale of beer at this year’s Bloomin’ Fest as a means of
raising funds for the Main Street programs. Council member Jez expressed
concern over the sale of beer during the daytime hours of the festival and how
to limit the consumption to a specific area. Council members expressed a need
to keep the family atmosphere of the festival and to not let children have
access to the area where the alcohol is being served. Council member Gonzales
stressed the need for training of those selling the beer.
After much discussion, Mayor McDonald moved that the request be tabled until
additional information could be provided and a plan presented for the sale of
alcohol during the festival. Council member Jez seconded the motion. VOTE:
Five voted AYE. Motion passed.
18. CONSIDER APPOINTMENTS TO MAIN STREET ADVISORY BOARD.
Ms. Johnson presented a request to Council to consider the reappointment of
five members whose terms have expired. The Board met on January 5, 2006 and
forwarded their recommendations to Council to reappoint Irene Michna, Dana
Hines, Michael Fagan, and Jim Milholland. They also recommend the appointment
of Janette Polach to fill one vacancy created with the resignation of Lonnie
Zycha. Mayor Pro Tem McDonald moved to reappoint members approved by the Board
and to appoint Janette Polach to fill the one vacancy. Council member
Hortenstine seconded the motion. VOTE: Five voted AYE. Motion passed.
19. CONSIDER APPOINTMENTS TO
AIRPORT ADVISORY BOARD.
Mr. VanTil presented a request to reconsider appointments to the Airport
Advisory Board made at the January 24th council meeting. At that
meeting, Mr. VanTil stated that he inadvertently provided incorrect information
to the Council regarding recommendations from the Board. The Board had only
forwarded a recommendation to appoint Efrain Lopez and Mike Dayon to the Board
and no others. Now, with this additional information, Mayor Pro Tem McDonald
moved to recind the earlier vote on appointments at the January 24th
meeting and to accept the Board’s recommendations to appoint Mike Dayon and
Efrain Lopez to the Airport Advisory Board. Council member Jez seconded the
motion. VOTE: Five voted AYE. Motion passed.
20. CONSIDER APPOINTMENT TO
ZONING BOARD OF ADJUSTMENT.
Mr. VanTil presented a request to Council to appoint an alternate to the Zoning
Board of Adjustments. The Board currently has five members and four vacant
alternate positions. He stressed the importance of having alternates so that
there will always be enough members available for a hearing when needed. Cases
must be heard by 75% of the members and with alternates the Board will be more
fully staffed when needed.
Mayor Pro Tem McDonald moved that Jim Killough be appointed as an alternate to
the Zoning Board of Adjustment and Council member Jez seconded the motion.
VOTE: Five voted AYE. Motion passed.
21. EXECUTIVE SESSION. THE
TAYLOR CITY COUNCIL WILL HOLD A CLOSED EXECUTIVE MEETING PURSUANT TO THE
PROVISIONS OF THE OPEN MEETINGS LAW, CHAPTER 551, GOVERNMENT CODE, IN
ACCORDANCE WITH THE AUTHORITY CONTAINED IN SECTION 551.071 TO CONSULT WITH THE
Mayor Hill adjourned Council to Executive Session at 7:20 pm and Mayor Pro
Tem McDonald recused himself from the first part of the session regarding the
Mallard Park Phase II improvements.
22. CONSIDER ACTION FROM
Mayor Hill called the meeting back to order at 8:00 p.m. and announced that
no action had been taken during the Executive Session. Council member
Hortenstine moved to amend the Mallard Park agreement letter dated February 8,
2006 in paragraph 3 to change the bond from $300,000 to $150,000. Council
member Gonzales seconded the motion. VOTE: Four voted AYE. Motion passed.
23. EXECUTIVE SESSION. THE
TAYLOR CITY COUNCIL WILL HOLD A CLOSED ESECUTIVE MEETING PURSUANT TO THE
PROVISIONS OF THE OPEN MEETINGS LAW, CHAPTER 551, GOVERNMENT CODE IN ACCORDANCE
WITH THE AUTHORITY CONTAINED IN SECTION 551.071 TO CONSULT WITH THE CITY ATTORNEY.
Mayor Pro Tem McDonald rejoined the Council and Mayor Hill adjourned to a
second Executive Session at 8:02 p.m. to meet with the City Attorney.
24. CONSIDER ACTION FROM
Mayor Hill called the meeting back to order at 8:52 p.m. and stated that no
action was taken during this Executive Session.
With no further business, the meeting was adjourned at 8:53 p.m.
R. Hill, Mayor
Susan Brock, City Clerk