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The City Council of the City of Taylor met on November 22, 2005, at City Hall, 400 Porter St., Taylor, Texas.  After participating in a short ceremony for the lighting of Heritage Square, Mayor Donald Hill declared a quorum and called the meeting to order at 6:10 p.m. with the following present:

 

Mayor Pro Tem John McDonald                         City Manager, Frank Salvato

Council Member Rod Hortenstine                      City Clerk, Susan Brock

Council Member Ella Jez                                     Assistant City Attorney, Kyle Hensley

 

INVOCATION

Police Chief Jeff Straub led the group in prayer.

 

PLEDGE OF ALLEGIANCE

 

CITIZENS COMMUNICATION

No citizens came forward during this time.

 

CONSENT AGENDA

  1. MINUTES FROM NOVEMBER 7 AND NOVEMBER 10, 2005.
  2. FINANCIALS FOR OCTOBER, 2005.
  3. ORDINANCE 2005-20 FIRST ASSEMBLY OF GOD ZONING REQUEST
    Mayor Pro Tem McDonald moved that the Consent Agenda be approved as presented and Council member Jez seconded the motion.  VOTE:  Four voted AYE.  Motion passed. 

REGULAR AGENDA – REVIEW/DISCUSS & CONSIDER/ACTION:

4.       CONDUCT PUBLIC HEARING AND INTRODUCE ORDINANCE 2005-21 AMENDING THE ZONING MAP OF THE CITY OF TAYLOR AS REQUESTED BY JAMES AND BETTY ANN NAIVAR FOR PROPERTY GENERALLY LOCATED AT 506 (206) CARLOS G. PARKER BLVD., TAYLOR TEXAS ALSO DESCRIBED AS BEING 0.46 ACRES OF LAND OUT OF THE P. COURSEY SURVEY FROM R, SINGLE FAMILY RESIDENTIAL TO M-1, LIGHT INDUSTRIAL.
Bob VanTil, Director of Community Development, presented information regarding a zoning request from James and Betty Ann Naivar to change the property from R, Single Family Residential to M-1 Light Industrial.  Mr. Kyle Hensley, Assistant City Attorney, read the caption of Ordinance 2005-21.  Mayor Hill declared the Public Hearing open.  Mr. Glenn Naivar came forward in support of the zoning change, and Mr. James Naivar provided information regarding the proposed tenant interested in locating on the property.  With no further comment, Mayor Hill declared the Public Hearing closed. 

Mr. VanTil informed the Council that the Planning and Zoning Commission recommends approval.  With no further questions or concerns, Ordinance 2005-21 was declared officially introduced.

5.      CoNDUCT PUBLIC HEARING AND INTRODUCE ORDINANCE 2005-22 AMENDING THE ZONING MAP OF THE CITY OF TAYLOR AS REQUESTED BY CANDACE A. BUZAN FOR PROPERTY GENERALLY DESCRIBED AS BEING 0.73 ACRES OF LAND OUT OF THE W. J. BAKER SURVEY FROM R, SINGLE FAMILY RESIDENTIAL TO MF-1, MULTI FAMILY
Mr. Kyle Hensley, Assistant City Attorney, read the caption of Ordinance 2005-22.  Mr. Bob VanTil, Director of Community Development, presented information regarding a zoning request from Candace Buzan to change the property from R, Single Family Residential to MF-1 Multi Family.  Mayor Hill declared the Public Hearing open.  There was no public comment and no further discussion on this issue.  Mayor Hill declared the Public Hearing closed and Ordinance 2005-22 was declared officially introduced. 

(Council member Gonzales joined the meeting at 6:30 pm.)

 

6.      COnsider AWARDING CONTRACTS FOR LIBRARY, FIRE STATION, AND PARK RESTROOM PROJECTS.
Casey Sledge, engineering consultant to the City, and Jim Dunaway, Director of Public Works, presented a review of all bids received for each project.  Staff noted that construction costs have risen nationwide due to an increase in fuel costs and a demand for materials to rebuild hurricane damaged areas of the country.  Anticipating a possible increase in costs, staff asked that bids be submitted with alternate bid options that could be deducted if the costs estimates came in too high. 

The City received six bids for construction of the new Library ranging from $2,835,000 to $3,210,000.  Base bids for the Fire Station came in between $1,760,000 and $2,049,000.  In order to fund both the Library and the Fire Station at the recommended levels, Council will need to authorize the use of $410,000 from the Operating Budget for Fiscal Year 2006 and an additional $95,000 from a future CO Bond issue to cover utility relocation.  Mr. Salvato also recommended using funding currently slated for Sloan Street seal coating and issuing CO’s next year to complete the work on Sloan Street.

Mayor Pro Tem McDonald moved that the bid for the Library be awarded to Vanguard Contractors, Inc. for $2,835,000 with no deductions for alternate bids.  Motion seconded by Council member Jez.  VOTE:  Five voted AYE.  Motion passed.


Mayor Pro Tem McDonald moved that the bid for the Fire Station be awarded to J. L. Construction, Inc. with alternate bids 5 (remodeling of current Administration Building), 6 (emergency generator), and 7 (vehicle exhaust system) deducted resulting in a total bid award of $1,640,000.  Motion seconded by Council member Gonzales.  VOTE:  Five voted AYE.  Motion passed.


Five bids were received for the Park Restrooms project, with the lowest bid being thrown out due to an error in bid specifications submitted.  Remaining bids ranged from $372,000 to $440,695.  All included stainless steel fixtures for less maintenance.  Mayor Pro Tem John McDonald moved that the bid for the Park Restrooms be awarded to Vanguard Contractors, Inc. for the base bid of $372,000.  Motion seconded by Council member Jez.  VOTE:  Five voted AYE.  Motion passed.


7.      CONSIDER AWARDING CONSTRUCTION CONTRACT FOR HOME GRANT PROJECT.
Mr. VanTil presented a review of bids received for the HOME grant project.  Ms. Monica Washington with Leo Wood and Associates was present to respond to questions from the Council.  Mayor Hill inquired about the use of local contractors and Ms. Washington assured him that they would like to see that happen through their partnership program of subcontracting the work.  She said the contractor being recommended estimates it will take 45 days to complete each home and that the entire project will be finished in 45 days with the eight houses being done simultaneously.  However, this does not include time for the residents to vacate their existing homes and their demolition; all of the homes in the project will be completely new, not rehabilitated. 

Council member Jez moved that the bid for the HOME grant project be awarded to J. W. Turner at $42,780 per house.  Council member Gonzales seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

8.      CONSIDER AMENDING AGREEMENT WITH MALLARD PARK TAYLOR, LP AND LENNAR HOMES OF TEXAS LAND AND CONSTRUCTION, LTD. FOR MEADOW LANE DRAINAGE IMPROVEMENTS.
Mayor Pro Tem McDonald recused himself from this discussion due a conflict of interest regarding the agreement which would directly affect his property.   Mr. Salvato presented
background information regarding the history of this project and its current status.  In the original agreement the developer was to install a pump station in the drainage pond and pay the City $25,000 to maintain the station once built.  The agreement was amended in October to allow the developer to install a storm drain pipe down Meadow Lane in lieu of the planned storm drainage pump station and additional funds are now needed to complete the project.  Council member Hortenstine moved that the agreement be amended from $115,000 to not more than $135,000 and Council member Gonzales seconded the motion.  VOTE: Four voted AYE.  Motion passed.

Mayor Pro Tem McDonald rejoined the Council.

9.      CONSIDER ACCEPTING PUBLIC INFRASTRUCTURE IMPROVEMENTS FOR NORTHPARK PHASE IV.
Mr. Dunaway presented a request from KB Homes to consider accepting the public infrastructure improvements for their NorthPark Phase IV development.  Mr. Dunaway informed Council that the punch list shows only minor items in need of correction and the maintenance bond and he recommends accepting the improvements contingent on the completion of the punch list with staff approval.   Mayor Pro Tem McDonald moved to accept the public infrastructure improvements as presented contingent on all fees being paid and punch list completed to city staff satisfaction.  Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

10.  CONSIDER SETTING PRIORITIES FOR MURPHY AND ROBINSON PARKS.
Mr. Salvato, Mr. VanTil, and a representative from Hall Bargainer provided information to the Council regarding the process leading up to setting the priorities for the parks.  During the most recent meeting of the Parks and Recreation Board some of the priorities were readdressed and adjusted as deemed necessary in order to make the plans more feasible.  Some of the changes were based on actual scheduling of work needing to be done prior to a specific item could be built, others based on specific needs of the particular park.  Public surveys, council comments, and the original Master Parks Plan were all taken into consideration during the meetings.  Council member Hortenstine expressed concern about ensuring these latest recommendations were still in line with the original public intent. 

After a lengthy discussion, Council member Jez moved to table this issue for more time to review the information and Council member Hortenstine seconded the motion.  VOTE:  Five voted AYE:  Motion passed.

11.  CONSIDER ADOPTING STRATEGIC PLAN.
Frank Salvato, City Manager, presented the original Strategic Plan developed by the Council earlier in the year.  Additional background information provided by staff included worksheets and accomplishments since the plan was drafted.  Council member Hortenstine moved that the Strategic Plan be adopted as presented and reviewed and updated in January, 2006.  Mayor Pro Tem McDonald seconded the motion.  VOTE:  Five voted AYE.  Motion passed.

 

12.  CONSIDER CHANGE IN CITY MANAGER EVALUATION FORM.
Mayor Pro Tem McDonald reminded Council about the development of a new evaluation form last year.  His desire is to change to a format that would allow Council more opportunity to evaluate the City Manager’s performance in greater detail than with the current format.  After much discussion, Mayor Pro Tem McDonald moved to use the new form and the Self Evaluation form; Council member Jez seconded the motion.  VOTE:  Two voted AYE, Three voted NO.  Motion failed.  Council member Gonzales moved that the old from be used with the new Self Evaluation form.  Council member Hortenstine seconded the motion.  VOTE:  Three voted AYE; Two voted NO.  Motion passed.

ADJOURN
With no further business, the meeting was adjourned at 8:50 p.m.

 

                                                                                                     

                                                                                                      ___________________________

                                                                                                      Donald R. Hill, Mayor

ATTEST:

 

___________________________

Susan Brock, City Clerk